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Alpha Phi Sigma Bylaws

BYLAWS -  ALPHA PHI SIGMA

The National Criminal Justice Honor Society
(Amended 2003 by written vote of the General Assembly)
Preamble

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We the members of Alpha Phi Sigma, the National Criminal Justice Honor Society, will promote academic excellence in order to make the Criminal Justice System and its practitioners more effective and ethical. We do hereby submit ourselves to be governed by the following bylaws.

Article I
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Section 1: Name
The name of this organization shall be Alpha Phi Sigma, hereafter referred to as the Society.

 

Section 2: Mission
The purposes of Alpha Phi Sigma shall be to promote critical thinking, rigorous scholarship and life long learning; to keep abreast of the advances in scientific research; to elevate the ethical standards of the criminal justice professions and to sustain in the public mind the benefit and necessity of education and professional training.

 

Section 3: Goals
The goals of Alpha Phi Sigma shall be to honor and promote academic excellence; service; leadership and unity.

Section 4: Oath of Membership
In the presence of the Alpha Phi Sigma members here assembled, I do hereby solemnly promise to uphold the ideals and traditions, maintain high moral character and commit myself to be governed by the By-Laws of the Alpha Phi Sigma Honor Society and to the local and national offices.

Article II
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Section 1: Non Profit Status
Alpha Phi Sigma is organized exclusively for educational, charitable, and scientific purposes, including for such purposes as the making distributions to organizations that qualify as exempt organizations under Section 501 (C)(3) of the International Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).

 

Section 2:
No part of the net earnings of Alpha Phi Sigma National shall inured to the benefit of any private individual, and no substantial part of the activities of the Society shall by the carrying on of propaganda or otherwise attempt to influence legislation, and the Society shall not participate in or intervene in (including the publishing or distribution or statements) any political campaign on behalf of any candidate for public office.

 

Section 3:
Upon dissolution of Alpha Phi Sigma, the National Board shall, after the paying or making provisions for the payment or all of the liabilities of the Society, dispose of all of the assets of the Society, exclusively for the purposes of the Society in such manner, or to charitable, educational, religious, or scientific purposes as shall at each time qualify as an exempt organization or organizations under Section 501 (C) (3) of the International Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the National Board shall determine, any such assets not so disposed of or if Alpha Phi Sigma National dissolves, funds will be given to the Academy of Criminal Justice Sciences for use as student scholarships.

Article III – Members
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Section 1. Classification of Members.
Members shall meet the following criteria for membership. Any chapter, at its discretion, may establish higher criteria.

 

A. Student Members. Members shall be full-time or part-time students enrolled in baccalaureate or graduate programs of fully accredited institutions at the time of initiation. Members shall be of high moral character. Membership applications shall be approved and signed by the chapter advisor.

 

  1. Undergraduate students shall be enrolled in the institution represented by the chapter, have declared a major, minor or equivalent in criminal justice fields, have completed three full time semesters or equivalent, have a minimum grade point average of 3.0 on a 4.0 scale with a minimum grade point average of 3.2 in courses in criminal justice fields and who are in the top 35% of their class. A minimum of four courses of the above course work shall be in the criminal justice field.
  2. Graduate students shall be enrolled in a graduate program Masters, Doctorate in the criminal justice field, have a minimum grade point average of 3.4 on a 4.0 scale and a 3.4 grade point average in criminal justice courses (A maximum of three undergraduate criminal justice courses with a minimum grade point average of 3.4 on a 4.0 scale may be applied in this area.)
  3. Students enrolled in law school, having complete done academic year, with a grade point average of 2.5 or higher, on a 4.0 scale.

 

 

B. Honorary Members. Honorary membership recognizes outstanding professional achievement and service to the criminal justice field by persons not eligible for regular or faculty membership in the Society. Nominations shall be approved by the Chapter Advisor. No more than two honorary memberships may be granted by a chapter in any academic year. Honorary Members must be elected by a 2/3 vote of the chapter.

C. Alumni Members. Active members in good standing at the time of graduation from their institutions shall become Alumni members. Upon payment of fees, Alumni members may be designated Active Alumni members.

 

D. Faculty Members. Alpha Phi Sigma recognizes and encourages faculty and administration involvement. Candidates for membership must be full-time faculty or administrators in a criminal justice related field. They must have competed a minimum of one year full-time teaching/administrative duties at the College/University where they are inducted and be elected by 2/3 vote of the chapter.

 

E. Transfer Members. Any Alpha Phi Sigma member who transfers to another college or university shall be accepted into that local chapter and shall pay the local chapter fee, if any. After one term, the member shall be subject to all rules, regulations, and requirements of that local chapter. A new certificate of membership will not be issued by National Headquarters unless specifically requested by the chapter advisor and paid for by the member.

 

Section 2:
Membership in the Society is open to qualified candidates without regard to age, color, gender, national origin, race, religion, sexual orientation and/or disability.

 

Section 3:
Privileges of Membership. Only active members shall have the right to vote and to hold office. All types of membership shall have other privileges as determined by the National Board.

 

Section 4:
A member desiring to resign from the Society shall submit such resignation in writing to both the Chapter and to the National Headquarters. Any member having resigned from membership may be reinstated upon application to both the Chapter and the National Headquarters and by meeting such uniform terms and conditions as may be established by the National Board.

 

Section 5:
Membership in the Society may be suspended or terminated by the National Board for just cause. Sufficient cause for such suspension or termination of membership may be violation of these bylaws or any lawful rule or practice adopted by the Society or other conduct deemed prejudicial to the best interest of the Society. A statement of the charges shall be sent by registered mail, return receipt, to the last recorded address of the member, accompanied by the notice of the time and place of the meeting at which the charges are to be considered. At least thirty days notice shall be given, and the member shall have the opportunity to appear in person or to be represented by counsel and to present any defense to such charges before action is taken by the National Board. The Board may adopt such rules as may be necessary to assure due process to the member. The decision for suspension or termination shall be by a two-thirds vote of the National Board. A member suspended or terminated for just cause shall not be entitled to return of dues.

 

Section 6:
The amount of any National dues, fees or assessments for any type of membership in the Society shall be established by the National Board.

Article IV- National Board
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Section 1:
The National Board shall be composed of the National Officers, an Immediate Past National Officer, the National Advisors, the Executive Director and the National Council.

Section 2:
The National Board shall have general supervision of the Society between meetings of the Society and is vested with full power to conduct all business of the Society between meetings of the Society. It shall be subject to the orders of the Society and none of its actions shall conflict with action taken by the Society. The duties of the National Board shall include: appoint a National Council; cause to be bonded all officers and employees entrusted with property, real, or personal, belonging to the Society; cause the financial reports of the Society to be examined annually and at the time shall determine what level of examination is needed; submit a budget to the Executive Director for final approval and adoption; approve such amendments to the budget as may be necessary or appropriate; review reports of officers and committees of the Society and any recommendations and resolutions to come before the National Meeting and make recommendations thereto; adopt rules and regulations for the conduct of the affairs of the Society, and perform such other duties as are prescribed by the laws of the State of Florida Incorporated for a Board of Directors or by these Bylaws and the policies adopted by the National Meeting.

 

Section 3:
Regular meetings of the National Board shall be called by the Executive Director or at the request of any three members of the Board.

 

Section 4:
Special meetings of the National Board shall be called by the Executive Director or shall be called upon the written request of the majority of the voting members of the Board. Ten days notice shall be given except for meetings that may be called during a National Meeting. Business shall be limited to that which is stated in the call.

 

Section 5:
A majority of the voting members of the Board shall constitute a quorum.

 

Section 6:
Any question may be submitted in writing for determination instead of a meeting of the Board. A report of any action taken by mail ballot shall be verified and made a part of the minutes of the next meeting of the Board.

 

Section 7:
Members of the National Board may participate in a meeting through conference telephone or other communication equipment by means of which all persons participating in the meeting can hear each other at the same time, and such participation shall constitute presence in person at the meeting.

 

Section 8:
The National Board shall be responsible for national and international members and recruitment and shall oversee the Bylaws committee.

 

Section 9:
The National Board shall develop criteria and monetary amounts and oversee awards presented by the Society.

Article V -National Council
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A National Council will be appointed by the National Board. The National Council will be composed of five members. Each will serve five years, with a rotation under which one new council member will be appointed every year.

Article VI- National Advisors
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There will be five National Advisors. Four National Advisors shall be selected by the National Officers, from faculty at Colleges/Universities having active chapters of the Society. The fifth National Advisor will be selected by the Past National Officers from the Past National Advisors. Each National Advisor will serve a two-year term, simultaneously with the National Officers.

Each National Advisor must be full-time faculty and be from different Colleges/Universities. Any National Advisor may be recalled for failure to perform the duties of the position. Recall shall be by mail ballot of the chapters. Recall shall be by a two-thirds vote of those chapters responding by a date clearly marked on the mail ballot.

Article VII– Officers
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Section 1:
The officers of the Society shall be the President, Vice President, Secretary and Treasurer.

 

Section 2: Qualifications.
During the term of national office, officers shall be enrolled at least part-time at their institutions.

 

Section3: Nominations and Elections.

  1. Letters of Intent for candidates for the National Offices of President and Secretary and Treasurer, who shall be from the same chapter and shall run as a slate, and for the National Office of Vice President, who shall be from another chapter; shall be submitted to the National Headquarters at least 45 days prior to the opening day of the National Meeting, and shall bear the signatures of the Chapter President, the Chapter Faculty Advisor and the Chief Administrator of the department. These signatures are necessary and will indicate that support will be given to the national officers. The National Headquarters shall respond to the letter of intention within ten days with a description of the duties and responsibilities involved for the officers, and their chapters and their College/University.
  2. Nominations shall be from the floor at the National Meeting. Nominations shall be accepted only if letters of intention have been submitted. If no letter of intention has been submitted, the National Board will make recommendations.
  3. Officers shall be elected by ballot at the National Meeting. A majority vote then (more than half) shall elect. In the event that no slate/candidate receives a majority vote on the first ballot, the two slate/candidates receiving the highest number of votes shall be voted upon again by ballot. In the event of a tie, the winner shall be determined by drawing lots.

 

Section 4:
Officers shall be elected for a term of two year, or until their successors are elected. The term of office shall begin May 1st of the year they are elected.

 

Section 5: Recall of Officers.
Any national officer may be recalled for failure to perform the duties of the office or conduct unbecoming an officer. Recall may not be initiated prior to the end of the third month of the term and shall be determined by the National Board. A recall may be conducted by a2/3 vote of the National Board.

 

Section 6: Vacancies.
Should any office become vacant for any reason, it shall be filled by appointment of the National Board.

Article VIII - Duties of Officers
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Section 1:
The officers shall perform the duties described by these bylaws and by the parliamentary authority adopted by the society.

 

Section 2: President.
The president shall have general supervision of all officers of the society, shall preside at all meetings of the Society, the National Meeting and the National Board, shall appoint all members of committees, and shall be ex-officio a member of all committees.

 

Section 3: Vice President.
Shall assist the president in any manner, and will be in charge of chapter recruitment and development, and shall be responsible for national and international member recruitment.

 

Section 4: Secretary.
The Secretary shall keep record of the meetings of the Society and the National Board.

 

Section 5: Treasurer.
The Treasurer shall prepare a National Officers budget, and shall be responsible for fund raising for National Scholarships.

 

Section 6:
All officers shall prepare transition reports to include work performed, procedures established and recommendations for the future Society endeavors.

Article IX- National Executive Director
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The National Executive Director shall serve under the direction of the National Board as chief administrator of the Society. The National Executive Director shall implement policies and programs of the National Meeting and the National Board, supervise and manage the offices of the Society and engage all employees, serve as custodian of properties, deeds, records and archives belonging to the Society, hold, invest and disburse moneys according to policies established by the National Board, and coordinate and expedite the work of the society, and supervise the publication of the Society’s newsletter, The Docket (Summer, Fall and Spring.)

Article X - National Meeting
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Section 1:
The national conference and annual meeting of the Society shall be held at a time and place relative to the ACJS National Conference. Voting members of the National Meeting shall be one delegate from each active chapter and each member of the National Council.

Article XI - Committees
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Section 1: Special Committees.
Special committees may be established by the President or the Board to conduct and facilitate the business of the Society.

 

Section 2: Standing Committees.
Standing Committees will be established by the President or the Board to conduct and facilitate the standing business of the Society.

 

Section 3:
The President shall appoint all members of committees except as otherwise provided for in these bylaws and shall be ex-officio a member of all committees of the Society. Members of committees shall serve terms coinciding with that of the President making the appointment.

Article XII- Chapters
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Section 1:
A chapter of the Society may be established in a college or university offering a baccalaureate or advanced degree in criminal justice, criminal justice related fields, including law. The institution shall be fully accredited by its regional accrediting agency, and the program shall meet uniform criteria determined by the National Board.

 

Section 2:
A Chapter in good National standing shall comply with these bylaws, shall meet uniform criteria determined by National Board, shall have filed all required reports with the National Headquarters, and shall be current in all financial obligations to the Society. Only chapters in good standing shall be eligible to vote in mail ballots, to have a voting delegate to the National Meeting or to have member applications accepted. To purchase or wear a cord, stole, medallion or other honor regalia, a member’s chapter must be in good standing.

 

Section 3:
If a Chapter fails to pay National dues, fees or assessments, good standing shall automatically terminate. A Chapter may be reinstated to good standing by payment of required National dues, fees, or assessments. Any chapter not in good standing shall be notified before the National Meeting.

 

Section 4:
Regular chapter meetings shall be determined each semester/quarter to be held at the most convenient time according to the academic schedule. Special meetings shall be called by the Chapter President. A majority of the active members shall constitute a quorum.

 

Section 5:
A Chapter must have at least three officers representing the functions of President, Vice President, Secretary and Treasurer, elected annually at a time deemed appropriate by the Chapter.

 

Section 7:
Each chapter shall have one or more chapter advisors, full time faculty members chosen for their interest, ability to work effectively with students and desire to promote the ideals of the Society. Advisors shall be members of Alpha Phi Sigma, (faculty, honorary, or alumni).

 

Section 8:
Chapter dues shall be determined by the chapter.

 

Section 9:
Each Chapter shall establish bylaws following the National Bylaws. Each chapter shall submit an updated copy of its Bylaws to the National Headquarters annually.

 

Section 10:
Dissolution. In the event a chapter is dissolved, the treasury shall be dissolved according to Article I Section 4 of these Bylaws or can be donated to Alpha Phi Sigma National Headquarters, with specifications of disbursement. If a chapter is dissolved, another chapter at the same institution may not be chartered until 3 years after the dissolution of the preceding chapter.

Article XIII – Scholarships
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Section 1:
An Alpha Phi Sigma Scholarship Fund Committee will be appointed by the National Board and shall be composed of one active member, one active alumni member and one Faculty Advisor. The committee shall administer the scholarship fund and shall review policy and guidelines for administration and distribution of the fund. Five percent of the active member initiation fee and fifty percent of active alumni dues shall be placed in this separate scholarship fund.

 

Section 2:
The Scholarship Fund Committees shall appoint annually an advisory council to provide guidance and assistance to this committee. This advisory council may include representatives of business, industry, government and/or academia.

Article XIV- National Headquarters
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The Society shall maintain a National Headquarters. This office shall function under the direction of the Executive Director and shall deal with the day-to-day operations of the Society.

Article XV- Parliamentary Authority
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The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Society may adopt.

Article XVI- Amendment of Bylaws
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Proposed amendments to these bylaws may be submitted by a chapter, national committee or the National Board. Amendments shall be reviewed by the bylaws committee. Amendments, with the recommendation of the committee and the National Board, shall be submitted to the chapters by mail ballot to be acted upon at a regular or special meeting of each chapter. Adoption shall be by a two-thirds vote of those chapters returning ballots by a date clearly specified on the mail ballot.

A Constituent Institution of The University of North Carolina