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Emergency Management and Environmental Health & Safety

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VI Hazard Assessment Policy

  • Scope.
  • Objective.
  • Documentation.
  • Inspection and Reports.
  • Imminent Danger Action.
  • Participation in Inspections.
  • Corrective Action and Prioritizing Funding.
  • Compliant and Responses.
  • Exercise of Rights Without Retaliation.

To provide a means of measuring and identifying safety and health hazards.  To provide  management a tool to assess work practices from a safety and health perspective.


It is the objective of this procedure to develop, administer, and operate an effective Environmental Safety and Health Program at FSU in a manner, which may be measured, evaluated and reported periodically as to its effectiveness and continuing improvement.


Management at all levels must ascertain that personal security, safety and health are prime considerations in developing all tasks performed by employees. The Job Safety and Health Analysis are used to document hazards assessment.

Inspection and Reports

Observed violations of safety standards, deficiencies, and non-compliance items will be recorded in written inspection reports.  These records will be maintained in Safety Office. Notification of all recorded violations will be given to the Chair of the Management Safety Committee safety committee, Dean of the appropriate school, and the director of the Physical Plant, for appropriate corrective action.  The department should respond to the safety office by indicating corrective action accomplished with regard to the each reported violation, or the reasons for lack of abatement.  Reports of corrective action should be given in sufficient detail to permit determination for further required action.

The operating procedure involves periodic inspections of all University facilities, and the operating functions performed therein, with the results documented in permanent record form. Each inspection report will record pertinent safety and health violations, non-conforming items, and observed deficiencies.  The safety director will prepare reports. Inspection will be conducted at a frequency no less than annually.

A Safety and Health Representative will make inspection, with notice to its chairman for a member of the school or Administrative Unit to attend.  Additionally, a member of the faculty or staff may participate in the inspection process.  Other members of the faculty or staff may participate in the inspection process to the extent of commenting and bringing to the attention discrepancies denoted by those making the inspection.

Imminent Danger Action

In the event that any condition, action, or manipulation is discovered, which in the opinion of the safety and health director is considered an imminent danger to life or health, the safety director may order the immediate cessation or modification of such condition, action, or manipulation.

The inspection will include survey of: hazardous materials, waste disposal, personal protection equipment, egress, fire protection, electrical hazards, machine guarding, housekeeping, safety signs, and ventilation.

Participation in Inspections

Any member of the University community who has direct personal involvement in the facilities being inspected is permitted and encouraged to participate in inspections, including calling possible violations to the attention of the inspector.

Corrective Action and Prioritizing Funding

All safety and health discrepancies will be addressed upon the University's awareness. Discrepancies of a physical nature (i.e. faulty electrical wiring, inoperative eyewash stations) will be the responsibility of the Physical Plant Department.  For safety and health discrepancies (i.e. lack of personal protective equipment, medical surveillance, safety signs) funding will be the responsibility of the affected department.

Funding requests for corrections needed of an unsafe workplace condition will use the following prioritized factors to justify funding needs.  The Safety Director will prioritize funding for corrections needed for (1) unsafe workplace conditions; (2) non-compliance to State or federal regulations; (3) general duty.  The Safety director will communicate to management all justifications for the funding.  Projects designed for the correction of unsafe conditions requiring capital funding will be prioritized by the Vice Chancellor for Business and Finance, after consultation with the appropriate staff members.

Compliant and Responses

Violations and deficiencies observed by affected personnel may be reported directly to the Safety Office.  An inspection by the safety director will be made in response to such valid complaints, and notification of the results of that inspection will be given to the person or persons originating the complaint.

Exercise of Rights Without Retaliation

The rights of affected personnel, in reporting complaints of matters affecting Environmental Safety and Health, will be exercised without retaliation on the part of any other person.

A Constituent Institution of The University of North Carolina