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Purchasing - Division of Business and Finance

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Better Purchasing Pricing

Purchases are bound by the mandates for competition and the use of specific sources of supply. It is the policy of the university to establish the environment for fair and equitable competition in its purchases, consistent with the efficient performance of the university's contractual obligations and other mandated programs.

Competition serves as the basic architecture of all university purchasing (N.C.G.S. 143-52) where competitively acquired pricing provides for the award of requirements to the lowest bid and most advantageous offer considering the offeror's product or service cost, quality, suitability and conformity, delivery and performance, capacity and capability. Other factors specified in the university's solicitation of the requirement might be considered in making the award as well.

In addition to the mandates of competition and required and preferred sources of supply, the university supports additional programs levied by North Carolina law and those established internally in the best interest of the university.

  1. Support of State Mandated Sources of Supply
  2. State Term Contracts http://www.pandc.nc.gov/StateWideContracts.htm
  3. Correction Enterprises http://correctionenterprises.com/
  4. Support of Levied Purchasing Programs
  5. Historically Underutilized Business Program (HUB) http://www.doa.nc.gov/hub/
  6. Purchasing Recycled Products (Buy-Recycled)
    In support of and in compliance with the Governor's Executive Order No. 8 and North Carolina law, it is the policy of the university to promote and, to the extent maximum feasible, purchase and use products with recycled content. By law, the university is required to acquire fifty percent (50%) of its paper and paper products purchases with recycled content. Accordingly, Buy-Recycled purchases will occur where it is found economically practicable and cost effective to do so.
    "Recycled content" products are those which incorporate waste materials and by-products that have been recovered or diverted from the solid waste stream, but does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process. The purchase of recycled content products fosters the growth of the availability of this type product and the closure of the cost variance between recycled content and 'virgin' products.
    The following actions will continuously be taken to further foster the Buy-Recycled Program and meet program objectives:
    1. All campus departments are to purchase and use products manufactured from or containing recycled materials whenever feasible. In particular, recycled content paper and paper products should be used.
    2. Requirements' specifications will be continuously reviewed and revised, as appropriate, to eliminate any discrimination against materials and supplies with recycled content, except where health, safety, and welfare would be placed in jeopardy.
    3. Solicitation documents will be written to encourage vendors and contractors to offer products having recycled content and to propose prices for such products. Pricing obtained by the campus will similarly conform. Recycled product proposals will be considered in the evaluation for award when the product is comparable in quality, availability, and price.
    4. When available, consideration will be given to products that are reusable, refillable, repairable, more durable and less toxic and use minimal packaging. This includes purchasing environmentally preferable and safer or "green" cleaning products. State Term Contracts will be used, as well, when the products are listed.
    5. Public documents published for the university printed on recycled paper will contain a printed statement or symbol indicating that the document was printed on recycled paper.
    6. Announcements and correspondence will be made to emphasize the significance of the Buy-Recycled Program, where and when appropriate. http://www.pandc.nc.gov/recycled.asp
  7. H. Supported Computer Products and Related Technology http://www.its.state.nc.us/ITProcurement/

 

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