|Advancing Leave||Leave Charges||Separation|
|Approval and Schedling||Maximum Accumulation||Transfer|
|Definition of Immediate Family||Other||Use of Leave|
All full-time, permanent, probationary, trainee and time-limited employees.
Part-time employees who work half-time or more are granted pro-rated leave if he/she works one-half or more of the scheduled workdays in a month on a continuing basis. The leave is computed as a percentage of total amount earned by a full-time employee.
Temporary, intermittent, and part-time (less than half-time), and student employees are not eligible for sick leave.
Hours Earned Each Month: 8 hours
Hours Earned Each Year: 96 hours
A part-time permanent employee earns sick leave on a pro-rata basis. Sick leave is computed as a percentage of the total amount earned by a full-time permanent employee.
Accumulated indefinitely as long as the employee is in a permanent position.
Approval and Scheduling
In the case of an unexpected absence of sick leave, the employee is responsible for notifying the supervisor as soon as possible. An employee should give his/her supervisor reasonable advance notice of any expected absence for sick leave due to a serious illness (i.e. surgical procedure). At that time, a Family Medical Leave Form (FML) form should be completed.
The supervisor may require a statement from a physician or other acceptable proof that an employee was unable to work. Evidence to support leave for adoption-related purposes may be required.
Use of Leave
Sick Leave may be used for:
Definition of Immediate Family
Sick Leave is taken and reported in increments of 15 minutes.
Only scheduled work hours are charged in calculating the amount of sick leave taken. Saturdays and/or Sundays are charged only if they are scheduled workdays.
Sick leave is never considered as hours worked for the purpose of calculating overtime or overtime pay in a workweek.
(1) If an employee is exhausting approved sick/vacation leave for medical reasons and resigns or dies before returning to work, the date separated shall be the date the employee resigns or dies.
(2) If an employee gives notice of a resignation and becomes ill, the employee may exhaust sick/vacation leave up until the date of the resignation. The date separated will be the date of resignation.
Earned sick leave or deficit is transferred when the employee transfers to another University department or to another State agency, subject to the receiving agency’s approval.
An employee's earned sick leave may only be transferred to the following agencies, subject to the receiving agency’s approval:
When a permanent employee moves to temporary employee status, earned sick leave is cancelled and not paid for. Any sick leave deficit is deducted from the employee's pay on an hour-to-hour basis.
Sick Leave cannot be transferred to any other type of leave.
One month's service credit is allowed for each 20 days, or any portion thereof, of sick leave to an employee’s credit upon retirement.
Sick leave may be exhausted before going on leave without pay because of extended illness. Partial days may be exhausted through the last full hour of leave. While an employee exhausting sick leave, he/she earns all benefits as if actually working.
The Human Resources Office may advance sick leave not to exceed the amount an employee can earn during the current calendar year.
If more leave is taken than can be credited during the calendar year, the balance above the amount that can be advanced shall be deducted in the final paycheck.
Campus Leave of Absence Request form [PDF]