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Human Resources

FSU HomeHRLeave Administration

Leave Administration

LEAVE CATEGORY
Bonus Leave Family Medical Leave Sick Leave
Civil Leave Incentive Leave Special Leave
Community Service Leave Leave Without Pay Vacation Leave
Educational Military Leave Voluntary Shared Leave
Family Illness

 

MISCELLANEOUS

RESOURCES

2013 Bronco Kick-Off Leave Administration and Timekeeping Presentation
Campus Leave Reporting Guideline - Effective April 1, 2013
Instructions to reset Self Service Banner (SSB) PIN
Smart Time - Time and Leave Entry Instructions for SPA Non-Exempt Employees
Web Leave Entry Instructions for EPA and SPA Exempt Employees
Web Leave Entry Approval Process for Supervisors


FORMS
Campus Leave of Absence Request Form

Community Service Leave Form   

Family Medical Leave Form - Employee's Serious Medial Condition

Family Medical Leave Form - Family Member's Serious Medical Condition

Family Medical Leave Form - Qualifying Exigency for Miliary Family Leave

Family Medical Leave Form - Serious Injury or Illness of a Current Servicemember

Family Medical Leave Form - Serious Injury or Illness of a Veteran for Military Caregiver Leave

Shared Leave Form

 
PURPOSE

University employees are provided several different leave programs to meet their needs for absences from work during scheduled working hours. Such absences from work are charged to the appropriate leave account of the employee.  Refer to the appropriate link below for your employee classification.

EPA Faculty
EPA Non-Faculty SAAO Tier I
EPA Non-Faculty SAAO Tier II

SPA Employees - see below or refer to OSP policy
Serious Illness Leave for Faculty

The administration of the leave program rests entirely with the Office of Human Resources.

LEAVE OFFSETTING
Hours worked in excess of the employee's established work schedule shall be used to offset leave reported in the same overtime period.  If employees work additional hours outside their normal schedule in a work week in which they also have scheduled or taken time off, the additional time worked "offsets" the time that the employee intended to cover with available leave.

LEAVE RECORDS
The Human Resources Office maintains the following official cumulative leave records on each permanent SPA employee and leave accruing EPA employee.  Leave records will be maintained on:

Civil Leave and Supporting Documentation
Community Service Leave and Supporting Documentation
Military Leave and Supporting Documentation
Voluntary Shared Leave
Family Illness Leave
Family Medical Leave

Campus leave request forms will no longer be accepted at the Human Resources Office, with the exception for:  Community Service, Jury Duty, and Military leave MUST be submitted to the Human Resources Office.  Supervisors are required to maintain supporting documentation of requests for leaves of absence (i.e. bonus, vacation, sick) in accordance with the State Retention Schedule.

LEAVE REPORTING REQUIREMENTS
All leave time must be recorded on the employee's monthly timesheet and/or leave report.


1. All leave accruing EPA and SPA Exempt (not subject to FLSA overtime regulations) employees are required to certify their leave report each month via web entry on Self Service Banner.   All employee leave report certification must be completed and submitted to their supervisor for approval by the first day of the following month (i.e. June leave report is due July 1). Supervisors are required to review and approve all their employees' web leave certifications by the fifth of the following month (i.e. June leave report must be approved by July 5th).


2. Effective March 10, 2014, all SPA Non-Exempt (subject to FLSA overtime regulations) are required to submit an electronic timesheet/leave report every two weeks (schedule).  Supervisors must review and approve all employees' time records prior to 4:00 pm the Monday following the two-week reporting period.

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