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Human Resources

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SICK LEAVE

Fayetteville State University follows and adheres to the Office of State Human Resource's sick leave policy.
Accrual Form Retirement Credit
Advancing Leave Leave Charges Separation
Approval and Schedling Maximum Accumulation Transfer
Definition of Immediate Family Other Use of Leave
Eligibility Reinstatement
 
Eligibility
All full-time, permanent, probationary, trainee and time-limited employees.  

Part-time employees who work half-time or more are granted pro-rated leave if he/she works one-half or more of the scheduled workdays in a month on a continuing basis.  The leave is computed as a percentage of total amount earned by a full-time employee.

Temporary, intermittent, and part-time (less than half-time), and student employees are not eligible for sick leave. 

Accrual
Hours Earned Each Month:  8 hours 
Hours Earned Each Year:    96 hours

A part-time permanent employee earns sick leave on a pro-rata basis. Sick leave is computed as a percentage of the total amount earned by a full-time permanent employee.

Maximum Accumulation

Accumulated indefinitely as long as the employee is in a permanent position.

Approval and Scheduling
In the case of an unexpected absence of sick leave, the employee is responsible for notifying the supervisor as soon as possible.  An employee should give his/her supervisor reasonable advance notice of any expected absence for sick leave due to a serious illness (i.e. surgical procedure). At that time, a Family Medical Leave Form (FML) form should be completed.

The supervisor may require a statement from a physician or other acceptable proof that an employee was unable to work.  Evidence to support leave for adoption-related purposes may be required.

Use of Leave

Sick Leave may be used for:
  • Illness or injury
  • Medical appointments
  • To care for member of immediate family
  • Death of an employee's immediate family member
  • Temporary disability due to childbirth
  • Adoption of a child, limited to a maximum of 30 days for each parent
  • Donations to a member of the immediate family who is an approved voluntary shared leave receipient.

 Definition of Immediate Family 

 

Spouse

Parent

(Mother/Father)

Child

(Daughter/Son)

Brother

/Sister

Grand

/Great

Dependents

 

 

Husband

Wife

Biological

Adoptive

Step

Loco Parentis*

In-law

Biological

Adoptive

Foster

Step

Legal Ward

Loco Parentis*

In-law

Biological

Adoptive

Step

Half

In-law

Parent

Child

Step

In-law

Living in

the

employee's

household

 

 

*A person who is in the position or place of a parent

 









 

Leave Charges
Sick Leave is taken and reported in increments of 15 minutes. 

Only scheduled work hours are charged in calculating the amount of sick leave taken.  Saturdays and/or Sundays are charged only if they are scheduled workdays.

Sick leave is never considered as hours worked for the purpose of calculating overtime or overtime pay in a workweek.

Separation

  • Unused sick leave shall not be paid in terminal leave. 
  • Unused sick leave shall be deducted from final pay check if overdrawn. 
  • Unused sick leave may be applied toward retirement if eligible to retire within five years.
  • Exception:

(1)   If an employee is exhausting approved sick/vacation leave for medical reasons and resigns or dies before returning to work, the date separated shall be the date the employee resigns or dies.

(2)  If an employee gives notice of a resignation and becomes ill, the employee may exhaust sick/vacation leave up until the date of the resignation.  The date separated will be the date of resignation.

Reinstatement
  • Unused sick leave shall be reinstated with employee returns from authorized leave without pay, and
  • Unused sick leave shall be reinstated when employee returns within five years from any type of separation.
Transfer
Earned sick leave or deficit is transferred when the employee transfers to another University department or to another State agency, subject to the receiving agency’s approval. 

An employee's earned sick leave may only be transferred to the following agencies, subject to the receiving agency’s approval:
  • Public school
  • Community college
  • Technical institute
  • Local mental health, public health, social services, or emergency management departments
  • Other state agencies (including state universities)

When a permanent employee moves to temporary employee status, earned sick leave is cancelled and not paid for. Any sick leave deficit is deducted from the employee's pay on an hour-to-hour basis.

Sick Leave cannot be transferred to any other type of leave.

Retirement Credit

One month's service credit is allowed for each 20 days, or any portion thereof, of sick leave to an employee’s credit upon retirement.

Other
Sick leave may be exhausted before going on leave without pay because of extended illness. Partial days may be exhausted through the last full hour of leave. While an employee exhausting sick leave, he/she earns all benefits as if actually working.

Advancing Leave
The Human Resources Office may advance sick leave not to exceed the amount an employee can earn during the current calendar year.

If more leave is taken than can be credited during the calendar year, the balance above the amount that can be advanced shall be deducted in the final paycheck.

Form
Campus Leave of Absence Request form [PDF]

 

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