Effective Date: 3/21/01
PERSONNEL RECORDS OPEN TO INSPECTION
The following information on each university employee is maintained in the Human Resources Office. It is available for inspection, examination, and making copies thereof by any person during regular business hours:
Record of Inquiries:
All disclosures of these records are accounted for by keeping a written record of the following information:
Any authorized individual examining a personnel record may copy the information.
The employee for which disclosure of records is requested is notified of the disclosure.
INCLUSION OF AND ACCESS TO CONFIDENTIAL INFORMATION
The university maintains in personnel records only information that is relevant to accomplishing personnel administration purposes. Furthermore, all information in an employee’s personnel file not specified above is confidential.
RECORDS OF FORMER EMPLOYEES
The provisions for access to records apply to former employees the same as they apply to present employees.
INFORMATION OBJECTIONABLE TO EMPLOYEE
An employee who objects to material in his or her personnel file may place in the file a statement relating to the material he/she considers to be inaccurate or misleading. The employee may seek the removal of such material in accordance with the University’s grievance procedure, including appeal to the State Personnel Commission.