Return to the Fayetteville State University Home Page

Human Resources

FSU HomeHRPoliciesPersonnel Records

Personnel Records

Subject:Personnel Records
Section: HR 
Part: Policy
Statement: 4 
Effective Date: 3/21/01

PERSONNEL RECORDS OPEN TO INSPECTION 

Public Information:
The following information on each university employee is maintained in the Human Resources Office.  It is available for inspection, examination, and making copies thereof by any person during regular business hours:

  1. Name
  2. Age
  3. Date of original employment
  4. Current position title
  5. Current salary
  6. Date and amount of most recent change in salary 
  7. Date of most recent promotion, demotion, transfer, suspension, or other change in position classification
  8. Agency and location to which employee is currently assigned

Record of Inquiries:
All disclosures of these records are accounted for by keeping a written record of the following information:

  1. Name of employee
  2. Information disclosed
  3. Date information requested
  4. Name and address of the person to whom the disclosure is made
  5. Purpose for which the information is requested

Any authorized individual examining a personnel record may copy the information.

The employee for which disclosure of records is requested is notified of the disclosure.

INCLUSION OF AND ACCESS TO CONFIDENTIAL INFORMATION

The university maintains in personnel records only information that is relevant to accomplishing personnel administration purposes.  Furthermore, all information in an employee’s personnel file not specified above is confidential. 

RECORDS OF FORMER EMPLOYEES 

The provisions for access to records apply to former employees the same as they apply to present employees.

INFORMATION OBJECTIONABLE TO EMPLOYEE

Employee Statements:
An employee who objects to material in his or her personnel file may place in the file a statement relating to the material he/she considers to be inaccurate or misleading.  The employee may seek the removal of such material in accordance with the University’s grievance procedure, including appeal to the State Personnel Commission.

Fayetteville State University1200 Murchison Road • Fayetteville, NC 28301 • 910.672.1111
Copyright © • A Constituent Institution of The University of North CarolinaContact Us