Applies to: All Faculty and Staff
History: Approved – 10/15/98
Related Policies: Office of State Personnel Policies on Separation
Contact for Info: The Office of Human Resources (910) 672-1825
________________________________________________________________
1. General
A. The termination notification procedures described below are applicable to all members of the "full-time" faculty, the EPA Staff, and the permanent and probationary SPA Staff.
B. The University has a responsibility to inform each terminating employee of certain rights protected by Federal legislation. Non-compliance with such laws can result in costly penalties, which is why it is very important to notify the Benefits Office when a member of the faculty or staff is about to terminate the employment relationship. The Benefits Office will notify other offices when an employee leaves the University. For example, Payroll, to assure the individual is paid properly; Parking Services, for collection of outstanding fines and deletion of automotive information from its data systems; Facilities Maintenance, for proper collection of building/office keys; Library, for collection of literary fines; ITS, to ensure passwords and other access codes are deleted from the system in a timely manner to guard against system sabotage, etc. This facilitates a smooth exit and relieves individual departments of the notification burden.
2. Termination Notification Procedure
Upon learning a member of the faculty or staff intends to leave University employment, the department/office head is requested to advise the terminating individual to immediately contact the Benefits Office to schedule an exit appointment.
Once the Benefits Coordinator is notified:
A.
An e-mail message is sent to units involved in the final clearance of
an employee.
B.
A Final Clearance Form is forwarded to the employee with
instructions to obtain signatures from all of the units listed
on the
form.
C.
An exit interview is scheduled to discuss benefits and obtain the
signed Clearance Form. The employee will receive copies of
all
clearance information.
FAYETTEVILLE STATE UNIVERSITY
NOTICE OF TERMINATION
Please print, complete and return to the Benefits Office, Rm 219 W.R. Collins Bldg, Tele: 672-1825.
Supervisor:____________________________ Dept:________________________________
Telephone #: ________________ Date: ______________________
Supervisor's Signature ____________________________
The following individual will be leaving University employment:
Name: ________________________________ SS#: _____________________
Dept/Ofc: _______________________________ Telephone #: ______________
Last day of work will be:______________________
( ) Faculty ( ) EPA Staff ( ) SPA Staff
( ) Please check here if individual plans to use vacation leave prior to last day of work.
Reason for Leaving:
( ) Resignation (Please attach copy of resignation letter.)
( ) Completion of specified employment term
( ) Retirement
( ) Dismissal
( ) Reduction in Force
( ) Other (Disability, Medical, Death, etc.) __________________________(Please specify)
Date to be removed from payroll: ______________________________