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Why use a content management system?

To redesign FSU's web site is a monumental task; our website currently consists of 119,000 pages! Making sure that the content is up to date, hyperlinks are working, and all pages have the new look and feel is a very labor-intensive process. In order to meet these needs, FSU chose to purchase a web Content Management System (CMS). After researching the market, we choose Collage from Serena.

Some of the features included in Collage:

  • Content versioning. Collage stores a new version of any content that is changed so that you can keep track of those changes—at the discrete asset level—and revert back to previous versions if needed.
  • Stores all content assets in its central repository database.
  • Separates content from layout with the use of templates.
  • Maintains existing information architecture. As a result of Smart Import you will not have to rebuild these interdependencies and relationships.
  • Relationship management. If you change the name of content, or move or remove content, Collage will automatically update the affected relationships so that your site works properly—with no broken links.
  • Audit trails. You can track who changed what and when, right down to a single content asset.
  • Link validation. You can make sure that all your links are healthy—both internal and external to the site.
  • Asset management. You can manage different types of content assets, such as images or Word documents, in ways that best suit the particular content type.
  • Role-based security. You can control (limit or permit) a user’s access to features of the Collage application and to any content in the repository.
  • Content sharing. Any content can be shared across multiple sites, as desired.
  • Searching and reporting. You can quickly find any content based on extensive search parameters.
  • Content editing. You can use any editing tool to view/edit your various content types; your technical staff can continue to use Dreamweaver, Notepad, FrontPage, etc.
  • Ease of Use. Content contributors do not need technical expertise in Web development in order to create or update Web pages.
  • Desktop integration. You can directly add content to the site from common desktop tools.
  • Workflow. You can manage the process of changing content on your site.
  • Managed publishing. Managed publishing provides many useful capabilities such as scheduled publishing, incremental publishing and publishing reports.
  • Ability to remove a document or content from the target site on a scheduled expiration date.
  • Browser based WYSIWYG (What You See Is What You Get) editor.