The University has established a safety and health program for employees to promote a safe and healthful working environment based on clearly stated goals or objectives. The program provides managers, supervisors, and employees with a clear understanding of the University's concern for protecting employees from job-related injuries and illnesses; preventing accidents and fires, planning for emergencies and emergency medical conditions. The purpose also assist members of the university community in identifying and controlling physical, chemical and biological hazards in the workplace; communicating potential hazards to employees; and assuring adequate housekeeping.

It is the policy of Fayetteville State University to ensure that each department has access to the written safety and health program, which is designed to protect its employees from work related injuries and illnesses. The program includes written components and operating safety committees as required by Article 63 of Chapter 143 and Chapter 126-4 of the General Statues.

Additionally, the University will comply with all state, federal and local regulations as well as safe work practices.

Safety and Health Director's Responsibility

The Safety and Health Director is responsible for implementation and maintenance the University's Workplace Requirement Program for Safety and Health. Additional responsibilities include:

1- Development of a risk assessment based methodology for use in correcting workplace hazards on a priority basis throughout the University.

2- Development of the University's safety and health documentation system for review.

3- Establishment of long-range safety and health goals.

4- Submission of an annual report to university’s senior administration and the Office of state Personnel indicating achievements and identifying major problem areas, annual goals and objectives, long-range plans and funding needs.

5- Promotion of safety and health program will use posters, flyers and similar correspondence. Communication will be routed to unit heads/supervisors to be disseminated to employees.

Supervisor's Responsibility

Each supervisor is responsible for providing safe working conditions for those being supervised and for following up on violation of safe working conditions. Each supervisor is also responsible for knowing the safety and health guidelines, investigating accidents, reporting of accidents and properly advising higher management of appropriate situations.

Facility Management Responsibility

The Facility Management is responsible for ensuring that the University complies with the State Workplace Requirement Program for Safety and Health. The Vice Chancellor for Facilities and the Safety Director will establish lines of communication between state agencies to refine and expand the program. This is to be accomplished by receiving consultative services provided by Employee Risk Control Services Division of Office of State Personnel. The Safety Office is also responsible for the coordination of training and technical assistance within the University's departments.

Employee's Responsibility

Each employee is to place safety and health requirements as his/her first priority in the performance of his/her duties to the University. The protection of fellow employees and the public on University property is a shared responsibility of every employee.

Employees are responsible for notifying his/her immediate supervisor of a safety and health violation or deficiency in their area, making recommendations for corrective measures, if possible. Additionally, the employee's immediate supervisor is to be notified of every injury/accident, regardless of how trivial such incident may appear at that time.

Safety and Health Committees

Scope

To ensure that the University Safety and Health Committee structure provides management and non-management involvement in the on-going responsibility of providing a safe work environment. The committee will establish annual goals and objectives. The goals/objectives will be measured using reports and records.

Safety and Health Committees Responsibilities

The Safety and Health Committee will perform workplace inspections, review injury and illness records, make advisory recommendations to the chancellor and perform functions determined by the state personnel commission to be necessary for the effective implementation of the State Employee Workplace Requirement Program for Safety and Health. The two safety Committees are structured to ensure employee involvement at all levels.

Guidelines for Establishing the Committee:

1- There must be multi-layered safety and health committees, a senior management-level that is responsible for FSU policy wide issues and one or more other committees that perform committee duties.

2- The number of management representatives will not exceed the number of employee representatives. The terms of each representative will be staggered to maintain the continuity of the committee. The non-supervisory employee representatives will be referred to as the Safety and Health Representative. The committee shall consist of one (1) employee for every one hundred (100) employees, up to a maximum of six employee Safety and Health Representatives.

3- The University Safety Director serves as ex-officio member with voting rights on the committee(s).

4- Secretarial services are to be provided to the chairperson to allow him/her effectively discharge the duties of the chair.

5- The University will permit members of the committee to take time from work to exercise the duties of the committee without suffering any loss of pay or benefits for the time spent on duties of the committee. If necessary, the University may need to modify employee's normal work assignments to allow sufficient time for the employee to serve as a committee member.

The University Procedure for Selecting Safety and Health Representatives:

A. The Safety Office will select management representatives from various areas throughout the university based on statistical data (i.e. number of employees and accident records.

B. Management of selected areas will ask the employee to serve on a voluntary basis on the university safety committee.

C. The term of each representative will be two year staggered terms to maintain continuity of the committee.

D. The chairperson of the committee may be appointed by the chancellor or elected by the members.

The Safety & Health Committee Duties:

1- Review all safety and health policies and procedures established by the University.

2- Define annual goals.

3- Review incidents involving work related injuries, illnesses or near misses (almost accidents).

4- Review employee complaints regarding safety and health hazards.

5- Analyze the University's work injury and illness statistical records.

6- Conduct inspections of work sites at least annually and respond to complaints regarding safety or health hazards.

7- Conduct interviews with employees in conjunction with inspection of the workplace.

8- Review University's training records to ensure compliance with regulatory training requirements.

9- Conduct meetings at least once every three months. Maintain written minutes of such meeting and send copy to each committee member. Copy of minutes will be posted in the appropriate workplace.

10- Designate Employee Safety and Health Representative(s) to accompany representatives from regulatory agencies (i.e. NCOSHA, NC Department of Insurance, NC Division of Environmental Management) during safety and health inspections of the workplace.

11- Make written recommendations on behalf of the committee to the senior management-level safety & health committee and/or chancellor.

PROCEDURE FOR RESPONDING TO INJURIES AND ILLNESSES

In case of injury or illness the immediate concern is to aid the injured or sick victim. The following procedure is to be used.

1. Get appropriate medical attention campus police at 672-1295.

2. Call workers compensation section of Human Resources (672-1825) for authorization documentation-immediately.

3. Prepare employee's accident report - within 24 hours; and,

4. Prepare supervisor's accident report - within 5 business days. The Industrial Commission must receive reportable injuries and illnesses within 5 business days of the time the injury or illness was reported, using the IC Form 19. OSHA recordable injuries and illnesses must be logged within 6 working days of the day they were reported and fatalities and hospitalization of more than 3 employees must be called in within 8 hours. The phone numbers to call during regular working hours is 1-800-LABOR-NC and after hours call capital police at 919-733-4646.

Emergency Service

The need for first aid or first aid related matters could be addressed to:

Campus Police 672-1295

Safety Office 672-1827

FSU Infirmary 672-1454

Poison Control 1-800-672-1697

First Aid Kits and Supplies

A first aid kit, equipped and maintained with the appropriate supplies, will be readily accessible in areas where individual are housed or have their principal workplace. Such first aid kits will accessible to all personnel in the area. All personnel or occupants working are to be made aware of the location and availability of the first aid equipment.

First aid equipment has been purchased from the vendor listed:

Texilease First Aid Service

1-800-635-4431

Infirmary, First Aid, Healthcare Provider

If a job-related accident or injury necessitates emergency transportation to Cape Fear Valley or High Smith-Rainey Hospital, the University campus police will summon EMS for transportation.

An employee injured on the job may receive emergency first-aid at Student Health Services (infirmary) on the day of the injury only. Employees are not eligible for follow-up care or other medical services at Student Health services.

Employees are to contact the Workers Compensation section of Human Resources (672-1827) subsequent to obtaining first aid/medical services if injury occurs on the job.

OCCUPATIONAL INJURIES, ILLNESS, AND REPORTS

General Purpose

Pertinent data in the form of detailed reports are required for all occupational accidents, injuries and illnesses to University employees. These reports serve a two-fold purpose; 1) to meet the requirement of the North Carolina Industrial Commission for Workers' Compensation; 2) and to stimulate investigations promoting reduction in the number and severity of occurrences.

Reports by the Safety Office

The Safety Office must record occupational injuries and illnesses on these four of forms:

1. OSHA 300 Log and 301summary of Occupational Injuries and Illnesses

2. Supplementary Record of Occupational Injuries and Illnesses, NC Industrial Commission Form 19.

3. Statistical Report of Injuries and Illnesses and Workers’ Compensation Expenditure, Risk Control Services of the Office personnel unnumbered form (SGWCP).

4. OSHA Annual Occupational Injuries and Illnesses Survey.

The University’s Safety Office will compile and maintain the records noted in item #1). The supplementary detail record, (item # 2) for each individual accident, injury, or illness is to be prepared and furnished by the affected employee's supervisor or employer.

Accident/Injury Report (Workers' Compensation Form) by Employer

Every occupational accident or injury will be immediately recorded, in detailed, on the North Carolina Industrial Commission Form 19 (required by the Workers' Compensation Act) and supervisor's accident/injury report.

In case of student illness as distinguished from accident or injury, an incident report will be prepared by University Health Services (Infirmary), setting forth the relevant facts and details.

In case of occupational Illness, as distinguished from accident or injury, a descriptive letter by the employee's supervisor, setting forth the relevant facts and details, is to accompany the IC form 19.

Prompt reporting ensures treatment of injuries and a prompt investigation. A prompt investigation will result in:

1. Corrective action will be taken to prevent a similar accident/incident from recurring.

2. Workers’ Compensation claims may be properly processed.

3. Accurate facts and data are compiled.

EMPLOYEE'S ACCIDENT AND INJURY REPORT FORMS

These forms must be forwarded to the Human Resources Department within the following time limits:

Industrial Commission Form 19 - five days

Supervisor's Accident/illness form - five days

Employee accident/illness form (IC form 18) - 24 hours

REPORTING SERIOUS INJURY OR ILLNESS

In case of serious injury or illness, the immediate concern is to aid the injured. The following procedure is to be used:

1- Call campus police immediately at 672-1295

2- Use any on-campus telephone to obtain emergency assistance by dialing 672-1295.

3- Use any off-campus telephone to obtain emergency assistance by dialing 910-672-1295.

A trained police telecommunication representative will answer the phone and take appropriate action. A University police officer will be dispatched to the scene as first respondent Emergency Personnel.

EDUCATION AND TRAINING REQUIREMENTS

Purpose

The purpose of the education and training requirements is to ensure all University employees receive training mandated by The Office of State Personnel Workplace Requirement Program and OSHA. Additionally, to list those standards which would be applicable to units operations.

Scope

All employees having operations that fall within the areas listed in this section will comply with the requirement of the OSHA and University safety guidelines.

Requirements

The University is responsible for establishing educational training that will ensure each employee is instructed regarding his/her work hazards and the methods by which these hazards can be controlled. Minimum components of the University approach to training includes:

Communication

Posters, handbooks and fliers will be distributed throughout the campus in various locations to promote and improve employee safety and health awareness. Additionally, orientation, job assessment and specialized training will be used to communicate and promote safety.

Orientation of new Employee

A safety and health segment is to be incorporated into the each orientation session. The training should cover:

1. Responsibilities under OSHA;

2. Requirements in the University's workplace requirements program policy and administration;

3. General safety and health rules applicable to the University guidelines.

Employee Handbook

The University has developed an employee handbook of safe work practices and rules for distribution to employees. The employee must sign a document acknowledging that he/she received the handbook and understands the safety rules. The documented statement from the employee will be filed in the employee personnel file.

Specialized Training

The University establishes specialized training and information, as identified by the safety director.

Training Records

OSHA requires FSU to maintain these training records:

Asbestos: 1910.1001(m)(4) states that the records must be kept one year beyond the last date of employment.
Bloodborne pathogens: 1910.1030(h)(2) states that training records must contain the dates of the training sessions, the contents or a summary of the training, the names and qualifications of the persons conducting the training, the names and job titles of all persons attending the training sessions. Training records must be maintained for 3 years from the date on which the training occurred.
Fall protection system: 1926.503(b) states the employer must verify compliance with the training program by preparing a written certification record. The written record must contain the name or other identity of the employee trained, the date(s) of the training, and the signature of the person who conducting the training or the signature of the employer.
Lockout/tagout: 1910.147(a)(7) states that the employer must certify that the employee training has been accomplished and is being kept up to date. The certification must contain each employee’s name and dates of training.
Permit required confined spaces: 1910.146(g)(4) states that the employer must certify that the training required by this section has been accomplished. The certification must contain each employee’s name, signature or initials of the trainer(s), and the dates of the training.
Mechanical power presses: 1910.217(13)(ii) states that employer must certify that employees have been trained by preparing a certification record which includes the identity of the person trained, the signature of the employer or the person who conducted the training, and the date the training was conducted. The certification record must be prepared at the completion of the training and must be maintained on file for the duration of the employee’s employment.
Methylenediailine: 1926.60(0)(6) states that the employer must maintain all employee training records one year beyond the last date of training.
Personal Protective Equipment: 1910.132(4) states that the employer must verify that each affected employee has received and understands the requirement trained through written certification that contains the name of each employee trained, the dates of training, identifies the subject of the certification, (e.g. eye and face protection, respiratory protection, head protection, foot protection, electrical protective equipment, hand protection).

It is the responsibility of the safety director to maintain a summary of all training performed, consistent with the minimum requirements.

Safety Topics

This is a list of OSHA-mandated training that must be provided to affected employees. A single asterisk indicates that training must be provided at least annually. Double asterisk indicate that training must be provided at least every three years.

Emergency plans and fire prevention plans

Fall arrest systems and fall protection

Working platforms

Hearing Protection

Ionizing radiation

Explosives and blasting agents

Procedures for controlling flammable and combustible liquids in flood emergencies

Storage and handling of liquefied petroleum gases

Process safety management of highly hazardous chemicals**

Hazardous waste operations and emergency response*

Personal Protective Equipment

Respiratory protection when respirators are required*

Permit required confine spaces

Lockout/tagout

First Aid

Fire Protection

Servicing of Multi-piece and single piece rim wheels

Powered industrial trucks

Mechanical power presses

Welding, cutting, and brazing

Chain saws

Electrical Safety

Asbestos*

4-Nitrobiphenyl

Alpha-naphthylamine

Methyl Chloromethyl ether

3,3-Dichlorobenzidine

Bis-chloromethyl ether

Beta-naphthylamine

Benzidine

4-Aminodiphenyl

Ethyleneimine

Beta-propiolactone*

2-Acetylaminoazobenzene

Vinyl chloride*

Inorganic arsenic*

Lead

Cadmium*

Benzene*

Bloodborne Pathogens

Cotton dust*

1,2-Dibromo-3-chloropropqne

Acrylonitrile*

Ethylene oxide

Formaldehyde

4,4'Methylenedianiline*

Employee access to medical and monitoring records*

Hazard Communication

Laboratory chemicals Lasers

Material hoist

personnel hoist, elevators

Site clearing

Excavation

Ropes for tractors used in agricultural operation

OSHA-MANDATED (AREA SPECIFIC) TRAINING TO BE PROVIDED TO THE AFFECTED EMPLOYEES ANNUALLY:

Emergency Response *

Man-lifts

Respiratory Protection

Fire Extinguisher *

Woodworking Machinery

Welding and Cutting

Hazard Communication Standard

Bloodborne Pathogens

Confined Space

HAZARD ASSESSMENT POLICY

Scope

To provide a means of measuring and identifying safety and health hazards. To provide management a tool to assess work practices from a safety and health perspective.

Objective

It is the objective of this procedure to develop, administer, and operate an effective Occupational Safety and Health Program at FSU in a manner, which may be measured, evaluated and reported periodically as to its effectiveness and continuing improvement.

Documentation

Management at all levels must ascertain that personal security, safety and health are prime considerations in developing all tasks performed by employees. The Job Safety and Health Analysis are used to document hazards assessment.

Inspection and Reports

Observed violations of safety standards, deficiencies, and non-compliance items will be recorded in written inspection reports. These records will be maintained in Safety Office. Notification of all recorded violations will be given to the Chair of the Management Safety Committee safety committee, Dean of the appropriate school, and the director of the Physical Plant, for appropriate corrective action. The department should respond to the safety office by indicating corrective action accomplished with regard to the each reported violation, or the reasons for lack of abatement. Reports of corrective action should be given in sufficient detail to permit determination for further required action.

The operating procedure involves periodic inspections of all University facilities, and the operating functions performed therein, with the results documented in permanent record form. Each inspection report will record pertinent safety and health violations, non-conforming items, and observed deficiencies. The safety director will prepare reports. Inspection will be conducted at a frequency no less than annually.

A Safety and Health Representative will make inspection, with notice to its chairman for a member of the school or Administrative Unit to attend. Additionally, a member of the faculty or staff may participate in the inspection process. Other members of the faculty or staff may participate in the inspection process to the extent of commenting and bringing to the attention discrepancies denoted by those making the inspection.

Imminent Danger Action

In the event that any condition, action, or manipulation is discovered, which in the opinion of the safety and health director is considered an imminent danger to life or health, the safety director may order the immediate cessation or modification of such condition, action, or manipulation.

The inspection will include survey of: hazardous materials, waste disposal, personal protection equipment, egress, fire protection, electrical hazards, machine guarding, housekeeping, safety signs, and ventilation.

Participation in Inspections

Any member of the University community who has direct personal involvement in the facilities being inspected is permitted and encouraged to participate in inspections, including calling possible violations to the attention of the inspector.

Corrective Action and Prioritizing Funding

All safety and health discrepancies will be addressed upon the University's awareness. Discrepancies of a physical nature (i.e. faulty electrical wiring, inoperative eyewash stations) will be the responsibility of the Physical Plant Department. For safety and health discrepancies (i.e. lack of personal protective equipment, medical surveillance, safety signs) funding will be the responsibility of the affected department.

Funding requests for corrections needed of an unsafe workplace condition will use the following prioritized factors to justify funding needs. The Safety Director will prioritize funding for corrections needed for (1) unsafe workplace conditions; (2) non-compliance to State or federal regulations; (3) general duty. The Safety director will communicate to management all justifications for the funding. Projects designed for the correction of unsafe conditions requiring capital funding will be prioritized by the Vice Chancellor for Business and Finance, after consultation with the appropriate staff members.

Compliant and Responses

Violations and deficiencies observed by affected personnel may be reported directly to the Safety Office. An inspection by the safety director will be made in response to such valid complaints, and notification of the results of that inspection will be given to the person or persons originating the complaint.

Exercise of Rights Without Retaliation

The rights of affected personnel, in reporting complaints of matters affecting occupational safety and health, will be exercised without retaliation on the part of any other person.

INDUSTRIAL HYGIENE PROGRAM

INTRODUCTION

Employees must be protected from environmental hazards that arise out of or during the course of employment. Hazardous exposures, which may adversely affect their health, both immediate and long term effects, must be controlled.

The Safety Director, in conjunction with the safety committees, is responsible for administering a program for the anticipation, recognition evaluation and control of environmental health hazards.

The program provides management with an inventory of identified hazards, their locations, the schedule of monitoring and inspections, and other information necessary to control the recognized hazards.

SCOPE

To provide guidance to employees in determining when industrial hygiene survey procedures should be used to identify the chemical, biological and physical hazards that exist in the work environment.

ANTICIPATION

Ideally, to assist employees in becoming familiar with each hazardous work activity and materials associated with the work, the safety director will evaluate purchase requests. By evaluating the material and process prior to their introduction and use, acceptable controls can be established. A policy has been established with the purchasing department, whereby the safety director is notified of the intended purchase of hazardous or potentially hazardous or materials. In all cases, a Material Safety Data Sheet (MSDS) is required from the manufacturer or distributor for materials (i.e. laboratory chemicals, cleaning products, lubricants, herbicides, etc.) where employees may be exposed. At least one copy of the MSDS is provided to the user and to the safety director.

If an extremely hazardous chemical is used (those poses a severe health hazard) a substitute product shall be purchased. In the event that a suitable substitute cannot be used, the safety director will develop suitable control measures, contingent upon being given adequate time prior to the receipt of the materials. The work areas are continually surveyed to assure that control measures are used, and safeguards are maintained.

ENVIRONMENTAL HEALTH HAZARDS

Adequate measures are provided for the control of stress-producing hazards such as:

Chemical - liquids, dusts, fumes, mists, vapors, or gases. The three routes of entry into the body being inhalation, ingestion, and absorption;
Physical - non-ionizing radiation, noise, pressure, vibration, illumination and temperature extremes;
Biological - viruses, bacteria, fungi, and insects.

EVALUATION OF THE WORK ENVIRONMENT

To ensure that controls are effective, employees= exposures must be monitored. The monitored results will determine if additional controls are needed. OSHA requires that exposures be monitored whenever there is reason to suspect a permissible exposure limit may be exceeded. These records are to be useful not only to the physician who examines the employee, but also when Workers= Compensation cases are filed.

The means of sampling will either be direct (i.e., noise, flammable gases, oxygen deficiencies) or indirect (i.e., dust, fumes, mists, which require a laboratory analysis). Sample results found to be within a questionable range may indicate the need for more accurate surveys by a certified industrial hygiene laboratory.

MEDICAL SURVEILLANCE

Scope

OSHA requires that medical surveillance be offered to employees where this requirement is specified in a standard (e.g., the asbestos standard), but employee participation is optional unless it is made a condition of employment. Standards for specific chemicals require medical surveillance when a PEL and sometimes an action level are exceeded.

Acrylonitrile
Asbestos
Benzene
1, 3-Butadiene
Cadmium
13 carcinogens groups into 1910.1003(g)
Coke oven emission
Compressed air work
Ethylene oxide
1, 2-Dibromochlopropane
Formaldehyde
Hazardous waste and emergency response
Lead
4,4'Methylenedianiline
Methylene chloride
Silicia, crystalline
Bloodborne Pathogens
Tuberculosis (proposed)
Respiratory Protection
Noise (hearing conservation)

All employees enrolled in Bloodborne Pathogen, respiratory, and hearing conservation programs must receive medical surveillance. Medical surveillance is also mandated when:

An employee develops signs or symptoms associated with a hazard chemical to which the employee may have been exposed.

Where exposure monitoring reveals an exposure level routinely above the action level or, in the absence of an action level (PEL).

Whenever an event takes place in the work area such as a spill, leak, explosion, or other occurrence resulting in the likelihood of a hazardous exposure.

Responsibility

The University will institute a program of medical surveillance of employees exposed to hazards and toxic substances. This program consists of an initial medical examination at the frequency specified by the applicable standard.

A licensed physician will perform all medical examination and procedures. The University will provide the examination without cost to the employee. The examination will include the personal history of the employee, occupational background and environmental factors.

The University will establish and maintain an accurate record of each employee subject to the medical surveillance. This record will include:

a. A copy of the physician's written opinion as to the employee’s suitability for employment in specific exposure, or employee refusal to take medical examination.

b. Any medical complaint by the employee related to exposure of a toxic substance or hazard.

c. A copy of the required information pertaining to employee exposure (the employer must provide to the physician).

d. A copy of the employee's work history.

The University will maintain this record for the duration of employment plus 30 years, as specified in the applicable OSHA standard.

The following standards prescribe a medical surveillance program for employees exposed to toxic substances or other hazards.

29 CFR 1910.134 RESPIRATORS

29 CFR 1910.1001 ASBESTOS

29 CFR 1910.1018 ARSENIC

29 CFR 1910.1030 BLOODBORNE PATHOGENS

29 CFR 1910.1010 BENZIDINE

GENERAL WORK PRACTICE GUIDELINES

Scope

This procedure prescribes safety precautions to be observed by all employees.

Floors, Doors and Passageways

1- Walk, don't run inside buildings.

2- When floors are being waxed or washed, observe signs and proceed cautiously.

3- If water or other substances is found on the floor, remove them or report them to the housekeeping department, immediately.

4- Pick up small objects, such as rubber bands, paper clips, pencils etc. These objects can create a slipping/tripping hazard.

5- When approaching a hall or passageway hidden by a corner, keep to the right and go slowly in order to avoid bumping into someone who may be coming around the corner.

6- Shoes with broad heels should be worn because they take corners more safely.

7- Chairs, footstools, wastebaskets and other articles are not to be placed in aisles.

8- Telephones and office machines are to be placed so that the cords will not obstruct aisles and passageways.

9- Approach doors with caution and open slowly. Stand and walk clear of exit ways. Someone coming through the other side may not know you are there. When double doors are involved, use the door to the right.

10- Hallways are to be kept clear to prevent injury during emergency evacuation.

Stairways

1- Pause before starting downstairs, do not hurry when going downstairs.

2- Keep to the right using the handrails. Make sure you have completely ascended or descended the stairs before releasing your hold on the handrail.

3. Keep your eyes on the steps ahead of you, refrain from doing anything, which distracts attention, such as searching your handbag for keys, turning your head to talk to with a fellow employee.

4- Keep stairways free from debris.

5- Defective handrails, lighting, and stair treads are to be reported to the safety director and/or the supervisor immediately for correction.

Washrooms/Waste Containers

1- Keep the floors free from water, soap and other objects that can create a slippery condition.

2- Waste containers are not to be used for disposing of useless glass, pins, needles, or any other articles that may cause injury to housekeeping personnel.

3- Do not place drinking glasses, cups and other items on towel dispensers.

Windows

1- Do not lean out of nor sit on the sill or casing of a window, even when the window is closed.

2- Articles are not to be placed on windowsills.

3- No object is to be thrown out of window.

Desks, Tables, Supply Cabinets

1- Drawers and doors are not to be left open, someone may fall over and trip over them.

2- Place objects on desks and tables in such a way that they will not fall or be easily displaced.

3- When opening desks drawers, exercise care to prevent them from falling out.

4- Place materials in cabinets in a manner that will prevent the contents falling out when doors are opened.

5- When a sheet of glass is used to cover desk tops, counters or cabinets, the edges and corners should be rounded smooth. Remove broken or chipped glass immediately.

6- Stored heavy in the bottom of cabinets.

7- When seating yourself at a desk, do not assume the chair is in place. Place your hand on the back or arm of the chair to hold in place while you sit down.

8- When seated, keep both feet on the floor. Do not sit with one leg folded under you. This can cause poor blood circulation to the legs, numbing and causing you to fall if you should get up and attempt to walk.

9- Chairs should be inspected periodically for broken rollers, nuts, bolts, supports, etc.

10- Office furniture is not to be used as a ladder. Obtain a ladder that meets the needs of your operation.

11- Office furniture should be kept free from splinters, rough edges, and loose and defective parts at all times.

12- Store boxed supplies properly. Do not leave full or empty boxes in aisles, offices or in doorways indiscriminately. Empty boxes are to be removed as soon as possible to prevent tripping and fire hazards.

13- When opening boxes, be particularly careful with cutting blades, ensuring that blades does not slip. When not in use, enclosed the blades in the guard. If boxes are opened by pulling the flaps, be careful of staples, which may be holding the flaps in place.

14- When stacking boxes, be sure each box is placed squarely on the box under it and that they do not tilt. Do not stack above 4'(feet) unless the load is secured.

15- Do not open more than one file drawer at a time, particularly the top drawer. Distribute materials evenly through files.

16- Keep top of file cabinet free of objects. Do not use top of cabinets as a gather all because it creates a "falling object hazards”.

17- Do not stack heavy objects or boxes overhead, when removing these items present a potential for back injury.

Electrical Cords and Outlets

1- Replace electrical cords and broken plugs, which have become frayed, immediately. Plugs are to be replaced with closed front type. Do not attempt to tape a broken plug.

2- Place equipment near an outlet to avoid cords running across floor, aisles, and through doorways. If it is necessary to have cord running across traffic path, provide a cord enclosure guard to minimize the tripping hazard.

3- Machines must have ground wire connections and be connected to grounded outlets. Do not alter plugs to eliminate the grounding connection.

4- Defective outlets are to be repaired immediately. Call Physical Plant for repair of defective outlets. Prior to repair such outlets are to be isolated or covered so they cannot be used.

5- Unused floor outlets which are flush mounted with the floor must have a protective cover in place at all times.

6- Raised outlets (pedestal type) are not to be located in aisles or under the desk in footrest region.

7- Portable equipment (i.e., fans) needs to be equipped with three-prong plug including a grounding connection.

Office Machines and Equipment

1- Office machines, particularly data processing machines, have many hazards such as moving belts, rollers, gears, etc., which are to be adequately guarded before being placed in service. Normally, guards are installed by the manufacturer as standard equipment. If not, they are to be installed locally before the machine is placed in service.

2- Electrically operated machines, if not double insulated, are to be equipped with a three-conductor cord (grounded). Do not modify plugs to connect them to an ungrounded circuit.

3- Unplug all electrically operated equipment prior to attempting to clear a jam, make an adjustment or alter a malfunctioning part.

4- Before changing components connected to computer, adjusting the belt or making any adjustments to the printer, turn it off.

5- Do not remove protective guards, open protective hoods, open side doors, or remove side panels from machine while machine is in operation.

6- Ensure through periodic maintenance checks that hinges and latches, which hold protective guards, hoods, and panels in place are in a safe working condition. If such guards are found to be defective have them repaired immediately.

7- When machines having certain moving parts exposed, due to necessity, do not wear dangling jewelry and loose clothing that could become entangled in the moving parts.

8- Do not place objects on top of machines. Vibrations from the machine could cause the object to fall and injure someone.

9- When maintenance personnel are working on equipment, do not attempt to help move equipment. Engaging in such activity could cause a muscle strain.

CORRIDORS AND EXIT WAYS IN BUILDING

General

To ensure an adequate means of prompt and orderly evacuation of buildings in the event of a fire, chemical spill or other emergency, all exit ways and means of egress from buildings, particularly corridors, stairwells, and foyers leading to the exterior must be kept free from obstructions at all times. Placing objects in exit ways reduce the exit capacity.

Unauthorized Storage in Corridors and Exits

The storage of material in exit ways is prohibited. Exit access corridors shall not be less than 6' wide (11-2.5.3 NFPA Life Safety Code). In addition, corridors paths to safety showers and eyewash stations shall not contain obstructions or storage materials of any kind.

Miscellaneous Precautions

1- Machine guards and safety devices are not to be removed or modified on any equipment (i.e. pump motors, fans, saws or lawnmowers). Periodic inspection will be conducted to ascertain the presence and serviceability of safety features on equipment.

2- Sharp or pointed objects, such as knives, pens, letters openers, scissors and pencils are not to be left on the edge of a desk or any place where they may cause injury. They are to be stored/carried in a manner to avoid accident.

3- Handle paper in a manner to avoid cutting hands on the edges.

4- Avoid possible injury to the eyes by not throwing pens, paper clips, pencils and rubber bands.

5- Employees whose duties involve the handling of money should wash their hands frequently to reduce the possibility of infection.