Tenure and Promotion
The following items should be included in your portfolio when applying for tenure/promotion.
- Completed PERSONNEL ACTION FORM 1. (Always check Academic Affairs page to see if this form has changed).
- Completed PERSONNEL ACTION FORM 2. (Always check Academic Affairs page to see if this form has changed).
- Cover letter: Cover letter should contain the specific personnel action that you are requesting. You may also want to include a summary of your contributions in the areas of teaching, service and research since your last personnel action request (i.e., date hired, gained tenure, or promoted). A statement about your philosophies in one or all of these areas is also an option.
- Updated curriculum vitae.
- Completed MINIMUM REQUIREMENTS FORM: This form clearly states the minimum requirements for your requested personnel action. See the document entitled MINIMUM REQUIREMENTS FOR PROMOTION & TENURE to determine the university requirements for tenure and promotion requests. Add up all of your accumulated points from the table created in 6. and place point total in the Points for Service and Scholarly Activity column.
- See the document entitled SUGGESTED POINT SCALE FOR SERVICE AND RESEARCH for a full listing of suggested points in all research and service areas. Determine the areas in which you have made contributions since your last personnel action request. Open the ACCUMULATED POINTS TABLE file. We have included a sample table with some of the most common areas of contributions in the table as a starting point. Make edits and add sections based upon the categories in the SUGGESTED POINT SCALE FOR SERVICE AND RESEARCH document. Fill in information about your contribution in each area. Subjectively assign points based upon the point range for each category. Your chair and dean may re-negotiate these points later but you should give your assessment to assist them with the process. Most of us have not contributed in every area so delete all blank sections from your chart.
- Gather documentation for teaching, service, and research completed since last personnel action. Documentation should be neatly displayed in a portfolio. University policy appears to be very flexible in terms of the type of documentation needed and the overall layout of your portfolio. We have provided, a SUGGESTED PORTFOLIO TABLE OF CONTENTS, for suggestions on sections that should be included in your portfolio. Include photocopy of published articles or proof copies. Letters of acceptance are not adequate; the paper must have been published. To document service on committees, include your appointment letter or minutes of meetings.
- PERSONNEL ACTION FORM 1
- PERSONNEL ACTION FORM 2
- MINIMUM REQUIREMENTS FORM
- MINIMUM REQUIREMENTS FOR PROMOTION & TENURE
- SUGGESTED POINT SCALE FOR SERVICE AND RESEARCH
- ACCUMULATED POINTS TABLE (table provided by Department of Math and Computer Science)
- SUGGESTED PORTFOLIO TABLE OF CONTENTS