Your Health Matters Most!

COVID-19 Update
Date: August 04, 2021

December 31, 2021
From the Office of the Chancellor:

***SPECIAL UPDATE: COVID-19 Omicron Variant and the 2022 Spring Semester***

We are writing to provide important updates regarding COVID-19 and changes to the spring 2022 re-entry protocols. Prior to the recent increase in the spread of COVID-19 Omicron variant in North Carolina and across our nation, Fayetteville State University was poised to conduct reentry testing for all unvaccinated and vaccinated students, faculty, and staff members and enforce established protocols, such as indoor masks, and other safety measures.

As we continue to monitor the cases in our county and throughout the state, we are planning to move towards a more aggressive plan that will help us properly execute re-entry testing and increase vaccinations among our population. Details on changes to FSU COVID-19 protocols are below.

WHAT TO EXPECT WHEN YOU RETURN TO CAMPUS:

Delay Class Start Date from Jan. 12 to Jan. 19 to allow time to conduct re-entry testing for students, faculty, and staff and establish priority window for re-entry testing.

Check for the Academic Calendar for additional scheduling changes. Regular registration for Spring '22 ends 1/18. Late registration ($20 fee) begins 1/19 and ends 1/26.

Academic Calendar

Jan. 4-18 - Upon arrival, all staff members are required to check-in at the re-entry testing site at Seabrook Auditorium prior to reporting to workstation.

Re-Entry Testing Instructions for Employees

In an effort to have an effective re-entry testing process, Fayetteville State University will invite staff members and other special groups to get tested on Tuesday, January 4 by division/priority groups. Please refer to the 12/31/2021 email from Chancellor Darrell T. Allison (PDF) to stay updated on the University’s COVID-19 protocol changes. All staff, faculty, students will be required to check-in for testing upon arrival back to campus. Individuals who have been tested within the past 72 hours and have received a negative test result should bring their test results to the check in site. Additionally, if you are experiencing any symptoms or have recently been exposed to someone with COVID-19, do not report to campus and contact Human Resources for further assistance.

Beginning on Tuesday, January 4, 2022, please arrive at Seabrook Auditorium during your designated time prior to reporting to your workstation according to the list below:

8am – 12:00 pm

  • Business & Finance
  • Residence Halls Staff
  • Student Center Staff
  • Human Resources
  • Information Technology
  • University Police Department
  • and other essential staff.

(Re-entry testing staff will take staggered lunch between 12pm – 1:30pm)

1:30 pm – 5 pm

  • Academic Affairs
  • Student Affairs
  • Athletics
  • University Advancement
  • External Affairs & Military Relations
  • Legal, Audit, Risk, and Compliance

Please contact your supervisors directly for further assistance. The re-entry testing site will remain open throughout the week at Seabrook Auditorium from 8am-5pm. All staff and other members of the community will be able to be tested on the day that they report to campus.

Thank you for your patience as we work together to keep our campus safe. Please continue to visit FSU’s COVID-10 webpage for updates.

Dr. Juanette Council
Vice Chancellor for Student Affairs


Mandatory COVID-19 Surveillance Testing

Re-Entry Testing

Employees and students must participate in re-entry testing prior to returning to work/residence halls/class. Individuals who have been tested within the past 72 hours and have received a negative test result should bring their test results to the check in site. If you are experiencing any symptoms or have recently been exposed to someone with COVID-19, do not report to campus and contact Human Resources (employees) or Student Health Services (students).

Jan. 4-18 - Upon arrival, all staff members are required to check-in at the re-entry testing site at Seabrook Auditorium prior to reporting to workstations.

Jan. 10-18 - Upon arrival, all residential students are required to complete a re-entry health screening and COVID testing in the Student Center.

Jan. 10-19 - Upon arrival, all faculty members and commuter students are required to check-in at the re-entry testing sites. Faculty will test in Seabrook Auditorium. Commuter students will test in the Student Health Center.

Weekly Testing

All employees and residential and commuter students who have not submitted a copy of their COVID-19 vaccination card are required to receive a COVID-19 surveillance test once each week. Weekly testing begins January 18 and will be offered in the Bronco Cinema (Room #106 of the Rudolph Jones Student Center) on Monday, Wednesday, and Friday from 10am to 4pm and on Tuesday and Thursday from 10am to 6pm.

Emergency provisions authorized by the president of The University of North Carolina System in response to COVID-19

EFFECTIVE JANUARY 13, 2022, THROUGH END OF PUBLIC HEALTH EMERGENCY OR UNTIL REVISED OR RESCINDED

The following are special emergency provisions authorized by the president of The University of North Carolina in response to the COVID-19 event. These provisions supersede all regular policies and are subject to modification or discontinuation by the president at any time based on COVID-19 developments, executive orders of the governor, and the operational needs of the University. All paid administrative leave provisions are per the employee's regular work schedule (or typical work schedule for temporary employees as determined by management) and do not include overtime or other special pay provisions. Where implementation decisions are noted as a chancellor's or institution's discretion, this includes a chancellor's authorized designees. This document does not apply to employees of UNC Health, who are governed by that entity's policies.

COVID-19 PAID ADMINISTRATIVE LEAVE AND OTHER LEAVE PROVISIONS FOR PERMANENT EMPLOYEES

  • 1) =COVID-19 VACCINATIONS: Institutions may allow paid time worked for permanent and temporary employees to receive the COVID-19 vaccine during work hours, with supervisor approval, not to exceed eight hours in a single day. This paid work time is also provided for a second dose and/or booster shot(s) of the vaccine, if required, also not to exceed eight hours in a single day.
  • 2) COVID-19 PAID ADMINISTRATIVE LEAVE:
    • a. Use of this COVID-19 Paid Administrative Leave for the purposes listed below is cumulative from March 16, 2020, through the end of the public health emergency. If an employee used FFCRA emergency paid sick leave in 2020 for any of the reasons listed below, then those hours must be deducted from any remaining COVID-19 Paid Administrative Leave available through this section.
    • b. Employees may receive COVID-19 Paid Administrative Leave under the following conditions:
      • 1) the employee is subject to a quarantine or isolation order, or has been advised to self-quarantine or self- isolate by a health care provider or public health official, and the institution determines that the employee cannot telework; or
      • 2) the employee experiences a reaction to their COVID-19 vaccination or booster shot that prevents them from returning to work, either on the day of the vaccination/booster or on the following day. This leave may be applied retroactively to January 1, 2021 for any employees who have received the COVID-19 vaccine and experienced a reaction. For continuing adverse reactions experienced beyond the day after vaccination/ booster, employees must use their own accrued personal leave.
    • c. Under the conditions above, COVID-19 Paid Administrative Leave is allocated as described below:
      1. 1) The employee may receive up to 80 hours of COVID-19 paid administrative leave for the absences prior to using any accrued personal leave and paid time off.
      2. 2) Once this 80 hours has been exhausted, the employee must use their accrued personal leave and paid time off for the absences.
      3. 3) Once the employee has exhausted their accrued personal leave and paid time off, then the employee may receive an additional 80 hours of COVID-19 paid administrative leave for the absences.

NOTE: Employees who have symptoms of a communicable disease and are required to stay home, or who are ill with the communicable disease, must not return to work until they are fully recovered in accordance with current CDC or NC Department of Public Health guidelines. Employees should also refer to their institution’s return to work guidance and resources before turning to onsite work.

  • 3) DUAL STATE EMPLOYEE HOUSEHOLD: If more than one person in the household is a state employee, then the employees are expected to work with their supervisors to determine how to allocate leave to avoid inappropriate overlap of leave usage for child and elder care needs.
  • 4) OTHER ABSENCES: Employees who are on other pre-approved leave or who are otherwise unavailable for reasons other than provided above cannot use paid administrative leave as described in this document for the absence and must use their accrued personal leave and paid time off for hours not worked.
  • 5) INTERCHANGEABILITY OF LEAVE: An employee's ability to use accrued sick leave, vacation leave, and bonus leave interchangeably for COVID-19-related absences (child/elder care, cannot telework, etc.) ended December 31, 2021.
  • 6) PART-TIME/FLUCTUATING SCHEDULES: For part-time employees with fluctuating schedules, COVID-19 paid administrative leave may be applied as allowed above, but consideration should be given to the employee's average hours per week over the course of a month. In no case shall paid administrative leave exceed 40 hours per week.
  • 7) REMOTE WORK AND FLEXIBLE WORK ARRANGEMENTS: Institutional use of flexible work arrangements, including telework and alternate work schedules provided under the public health emergency provisions of the Communicable Disease Policy, ended June 30, 2021. Institutions may continue to employ temporary work arrangements, including teleworking, through June 30, 2022, in order to complete the implementation of their internal policies for ongoing remote work and other flexible work arrangements.

EXPANDED COMMUNITY SERVICE LEAVE (CSL)

  • 8) COVID-19 RELATED SCHOOL SERVICE: Effective January 12, 2022 and extending through February 15, 2022, Community Service Leave may be used as described below for service as a substitute teacher or in another role in a school or school district, such as a substitute school bus driver or cafeteria worker, that meets the duties of staff who are temporarily not available.
    • a. CSL may be used to spend time training to be a substitute teacher, substitute teacher’s assistant, or other substitute staff at a school or school district.
    • b. CSL may be used for activity in the schools, regardless of whether they receive pay for the activity. For private schools, CSL cannot be used for any portion of the day in which the employee is participating in a religious assembly or promoting religious activities.

Institutions must track the following to record usage of CSL use for these new purposes: the number of employees who do this, the number of hours that they volunteer, and in which school districts, starting Jan. 12 and continuing through Feb. 15. See a list of websites that explain each school district’s substitute program.

  • 9) TUTORING AND MENTORING: During the state of emergency and when a school mandates or offers virtual classes, employees may choose the 36-hour tutoring and mentoring option under CSL as part of a formal standardized program or a non-conventional tutoring/mentoring arrangement. For example, tutoring sessions may be carried out in a virtual and/or in-person environment, performed as part of a remote student cohort, or could include activities with an employee’s own child(ren). These provisions expand the policy definition of “at-risk” students to include those that, by virtue of their circumstances, are more likely than others to fail academically, particularly in a virtual academic environment, and who require temporary or ongoing support to succeed academically.

Jan. 10-18 - Upon arrival, all residential students are required to complete a re-entry health screening and COVID testing in the Student Center.

Jan. 10-19 - Upon arrival, all faculty members and commuter students are required to check-in at the re-entry testing sites (Seabrook Auditorium/Student Health Center) prior to reporting to workstation and/or attending class.

Commuter Students Re-Entry Testing & Health Screening Appointment Booking Instructions

On December 31st you should have received an email from Chancellor Darrell Allison outlining FSU's return to campus plan for the Spring 2022 semester. Re-entry protocols have been established to ensure and that we have healthy faculty /staff and adequate facility safety measures in place to receive you, therefore Spring 2022 classes will begin on Wednesday, January 19th.

Commuter students who are already registered for classes can use the link below to schedule the required health screening. Due to social distancing, there is a limit to the number of students we can receive per hour and per day, however there are many options prior to the start of classes.

https://outlook.office365.com/owa/calendar/CommuterStudentsCovid19TestingBookings@uncfsu.edu/bookings/


COMMUTER STUDENT CHECK-IN:

Jan. 14-19 - Upon arrival, all commuter students are required to check-in at the re-entry testing site at the Rudolph Jones Student Center on the Lower Level prior to attending class.

Wednesday, January 12 through Friday, January 14th & January 18-21, 2022

· Appointments can be set from 8:00am - 5:00pm

· Your 1st step is to arrive at the Rudolph Jones Student Center on the lower level for both RE-ENTRY COVID-19 Testing and the FSU Student Health Services Health Screening.

No appointments on Monday, January 17 during the university closure

Appointment times are based upon what is available at the time of your booking. If your preferred day is filled, please choose the next available date.

You can modify your appointment time through the same link that you book your appointment. You should always receive a confirmation email of your original appointment and/or changes.

Please arrive at least 15 minutes prior to your appointment time. We are asking for students to be patient and allot at least one (1) hour of time for the entire Re-Entry process.

Please bring your photo ID and your health insurance cards which will be used to process your COVID-19 test. You may obtain a COVID 19 PCR test that is collected 72 hours prior to your appointment. If you are not able to find a testing site, then please use our services on campus. A rapid test or home antigen test will not be accepted.

If you need assistance with making an appointment, communicate in advance with your specific residence hall staff members or contact: studenthealth@uncfsu.edu

Sincerely,
Juanette Council, Vice Chancellor for Student Affairs
Vinette Gordon, Director of Student Health

Temporary Suspension of -

a. Visitation in residential halls
b. Fans/spectators at athletic games
c. Use of rental facilities and hosting of large events
d. Indoor dining (all dining facilities will provide to-go options)

Mandatory Indoor Face Coverings

Wear a mask

Employees, students, and visitors to our campus, whether vaccinated or not, are required to wear facial coverings inside all campus buildings and facilities in shared public spaces, including, but not limited to residence hall common areas, workspaces, elevators, hallways, restrooms, break rooms, elevators.

Require Weekly Surveillance Tests for Unvaccinated Students and Employees

All faculty, staff, including temporary employees and contractors who have not submitted a copy of their COVID-19 vaccination card to Human Resources will be required to receive a COVID-19 surveillance test once each week.

Updated Employee Instructions for Submitting Proof of Vaccination

Welcome back to Spring 2022. As we continue to manage the spread of COVID-19, we have upgraded our vaccination card storage system for employees. All employees must upload their vaccination and booster cards to Medicat: uncfsu.medicatconnect.com.

This Medicat system will help us keep accurate records and make informed decisions on future COVID-19 protocols. Effective immediately, we will send out daily reminders to all employees and supervisors.

Medicat Portal

On the Medicat page, click "UPLOAD." The upload page will have instructions for uploading, or you can download these instructions (DOC).

upload

All Students (residential and commuter students) who have not submitted a copy of their COVID-19 vaccination card to Student Health Services will be required to receive a COVID-19 surveillance test once a week.

Residential and Commuter Student Instructions for Submitting Proof of Vaccination

To submit your COVID-19 vaccination card to Student Health Services, click the link https://uncfsu.medicatconnect.com/ and upload your COVID-19 vaccination card into your medical health record.

(Audits of the COVID-19 Vaccination cards and test results will occur on a regular basis. Students found non-compliant or, who submitted falsified documents, may be subject to disciplinary action.)

Vaccination and Booster Opportunities

FSU urges all students, faculty, and staff who are eligible to take the vaccine and booster shot. Public health experts and doctors have said the best defense against COVID-19, including the Omicron variant, is to get vaccinated and then get your booster shot.

OptumServe will be providing vaccinations, including Booster shots, on campus during the Spring 2022 Semester in Room #131 of the Rudolph Jones Student Center. Pfizer and Moderna vaccines/boosters will be offered. If you prefer the Johnson and Johnson, please contact the Cumberland County Health Department.

Vaccine/Booster Schedule:

January 2-14, 2022: Monday-Friday, 11: 00 am- 5:00 pm

January 18-February 4, 2022: Monday-Friday, 11: 00 am- 5:00 pm

February 8-May 7, 2022: Tuesday-Thursday, 11:00 am-5:00 pm

Vaccines/Boosters will not be available on 1/17, 2/7, 2/11, 2/14, or 2/18.

Weekly surveillance testing begins January 18 and will be offered in the Bronco Cinema (Room #106 of the Rudolph Jones Student Center) on Monday, Wednesday, and Friday from 10am to 4pm and on Tuesday and Thursday from 10am to 6pm.

Vaccinations and Booster Shot Availability

FSU urges all students, faculty, and staff who are eligible to take the vaccine and booster shot. Public health experts and doctors have said the best defense against COVID-19, including the Omicron variant, is to get vaccinated and then get your booster shot.

OptumServe will be providing vaccinations, including Booster shots, on campus during the Spring 2022 Semester in Room #131 of the Rudolph Jones Student Center. Pfizer and Moderna vaccines/boosters will be offered. If you prefer the Johnson and Johnson, please contact the Cumberland County Health Department.

Vaccine/Booster Schedule:
Room #131 of the Rudolph Jones Student Center
January 2-14, 2022: Monday-Friday, 11: 00 am- 5:00 pm
January 18-February 4, 2022: Monday-Friday, 11: 00 am- 5:00 pm
February 8-May 7, 2022: Tuesday-Thursday, 11:00 am-5:00 pm

Vaccines/Boosters will not be available on 1/17, 2/7, 2/11, 2/14, or 2/18.

Isolation/Quarantine Protocols

FSU will require faculty, staff, and students to follow the recently revised CDC isolation and quarantine protocols. The CDC guidance are as follows:

If you test positive for COVID -19 (ISOLATE) - Applicable to everyone, regardless of vaccination status.

· Stay home for 5 days.

· If you have no symptoms or your symptoms are resolving after 5 days, you can leaveyour house.

· Continue to wear a mask around others for 5 additional days. (Note above theUniversity's requirement on mask wearing.)

· If you have a fever, continue to stay home until your fever resolves.

If you were exposed to someone with COVID-19 (QUARANTINE)

· If you have been boosted OR completed the primary series of Pfizer or Moderna vaccinewithin the last 6 months OR completed the primary series of J&J vaccine within the last 2 months:

o Wear a mask around others for 10 days. Test on day 5, if possible.

o If you develop symptoms get a test and stay home.

· If you completed the primary series of Pfizer or Moderna vaccine over 6 months ago and are not boosted OR completed the primary series of J&J over 2 months ago and are not boosted OR are unvaccinated:

o Stay home for 5 days. After that continue to wear a mask around others for 5 additional days.

o If you can't quarantine you must wear a mask for 10 days. Test on day 5 if possible.

o If you develop symptoms get a test and stay home.

Self-Monitoring and Reporting

Faculty and staff should self-monitor for symptoms daily. Employees who develop fever or symptoms consistent with COVID-19 should immediately self-isolate and contact Kay Faircloth at (910) 672-2461. Students should contact the Student Health Center at (910) 672-1256.

Your health and safety is our priority and we will continue to work with public health experts to keep you informed. As more information becomes available, the University will provide immediate updates to any further changes to the spring 2022.

To stay updated, please visit the FSU COVID-19 webpage and these other helpful links:

Your Health Matters Most! (uncfsu.edu).

Find My Testing Place

Find COVID-19 Vaccines

Latest Updates from NC DHHS COVID-19


Help FSU Gather Valuable Covid-19 Data

We are asking all Broncos to complete the following brief survey on vaccinations. Your honest feedback will help us determine how long our protocol measures will last.

Faculty and staff survey Students survey

Communications from Administration

Chancellor Darrel T. Allison's 8/4/21 letter to the FSU Campus Community. Read letter (PDF)

Vice Chancellor Council and Director Gordon's 8/23 letter to FSU students. Read letter (PDF)

December 14, 2021, Faculty and Staff Letter: COVID-19 Spring 2022 Protocol (PDF)

December 31, 2021, SPECIAL UPDATE: COVID-19 Omicron Variant and the 2022 Spring Semester (PDF)