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Special Events Set Up

Special Events Set Up

7. Procedure # 5: Special Events Setup

7.1 Purpose: To describe the procedures for requesting Physical Plant support for the setup of special events, to describe the limits of such service, and the cost associated with this service.

7.2 Scope: This procedure pertains to all requests for all event setup. Fees will be charged for all events with the exception of university functions such as Graduation Ceremonies and Homecoming Celebrations.

7.3 Definition: Special events are events or activities that that requires specific manpower/assistance from the Physical Plant. Vendor services coordination, facility set-up for programs, and custodial clean up during and after the event are some of the services provided for special events.

7.4 Requests for Service: All requests for event support should be made on a facilities request form, which requires authorization signature approval from the appropriate Dean or Department Manager. All requests for event setup are considered departmental service requests and the requesting department will be charged for the desired service. Requests for service for special events should be submitted two (2) weeks in advance to permit scheduling and adequate preparation.

7.5 Event Setup Fees: The following fees apply: 



Staging 4x8

5.00 per section


$2.00 ea

Chairs and Tables

Contact Person
Ms. Penelope Streater
Central Warehouse


Labor (per person)

$30.00 per hour, two men, one hour minimum charge ($60.00)


7.6 Event Cleaning Fees 



Seabrook Auditorium


Lilly Gymnasium


Shaw Auditorium


Continuing Education


Butler Theater


Health & P.E. Complex



7.6 Other Trade Event Fees

Carpentry or Electrical $25.00 per hour

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