Return to the Fayetteville State University Home Page

Human Resources

FSU HomeHRBenefitsLeave AdministrationCommunity Service Leave


Theressa Graham
HR Specialist/ Time & Leave
910) 672-1825


Ronnean Collins
HR Consultant/ Benefits Manager
(910) 672-1825


In recognition of the State of North Carolina's diverse need for volunteers to support schools, communities, citizens and non-profit charitable corporations, a program has been established for awarding community service leave to SHRA and EHRA employees.

Fayetteville State University follows and adheres to the Office of State Human Resources’s community service leave policy:

Approval Partisan Political Involvement Supplemental Leave Provisions
Covered Employees Process Transfer
Definitions Record Keeping Tutoring/Mentoring Option
Form Separation Use of Leave

Covered Employees

Covered employees include SHRA and EHRA employees whose job performance is satisfactory. 

Type of Appointment

Amount Granted

Full-time -

  permanent, probationary,

  trainee, or time-limited

  24 hours/year


  1 hour/week  (up to a max of 36 hrs) for

  mentoring/tutoring (as outlined below)

Part-time (half time or more) –

  permanent, probationary,

  trainee, or time limited

  Prorated –  equal to percentage of full- time


Temporary, intermittent, or

  part-time (less than half-time)



A Community Service Leave Form must be completed and presented to the employee's supervisor for approval prior to the use of this leave.  Supervisors:

  • must approve an eligible employees' use of community service leave before it can be used;
  • may require proof of use of community service leave at any time;
  • may require the employee to take community service leave at a different time than requested if business necessity dictates that the employee cannot be absent from work;
  • should make every effort to grant community service leave unless business necessity dictates otherwise; and
  • must maintain record indicating employees using leave and the number of hours used.

The 24-hours of paid leave shall be credited to each employee on January 1 of each year, unless the employee chooses the mentoring/tutoring option (see below).  New employees shall be credited with leave immediately upon their employment, pro-rated at two (2) hours per month for the remainder of the calendar year.

Leave that is not taken is forfeited; it shall not be carried into the next calendar year.

If an employee chooses to change options during the calendar year, the maximum hours that may be granted is the maximum allowed under the new option chosen minus the amount already used.

Use of Leave
Acceptable program utilization:

  • Parents for child involvement in the schools, as defined below.
  • Any employee for volunteer activity in the schools or in a Community Service Organization, as defined below.
  • Any employee for tutoring and mentoring in the schools.
  • Any employee for volunteering in a State of North Carolina Public University, Community College System, or State agency provided that the service is outside of the employee's normal scope of duties and responsibilities and that the employee is not receiving any form of compensation for the services rendered.


  • Child - A son or daughter who is a biological child, adopted child, foster child, step-child, a legal ward, or a child an employee standing in loco parentis.
  • Community Service is:
    • Meeting with a teacher or administrator concerning the employee's child.
    • Attending any function sponsored by the school in which the employee's child is participating; in part or supplement to the school's academic or artistic program.
    • Performing school-approved volunteer work approved by a teacher, school administrator, or program administrator.
    • Performing a service for a community service organization.
    • Performing volunteer work for a public university that is approved by a university administrator or other authorized university official.
    • Performing volunteer work for a community college that is approved by a community college administrator or other authorized community college official.
    • Performing volunteer work for a State agency that is approved by the agency head or his/her designee.
  • Community Service Organization - A non-profit, non-partisan community organization designated as an IRS code 501(c)(3) agency, or a human service organization licensed or accredited to serve citizens with special needs including children, youth, and the elderly.
  • School - A public or private elementary, middle, or high school or a childcare program authorized to operate under the laws of the State of North Carolina.
  • Public University - A constituent institution of the University of North Carolina.
  • Community College - An educational institution that is a member of the North Carolina Community College System.
  • State Agency - A State government agency that is authorized to operate under the laws of the State of North Carolina.

Tutoring/Mentoring Option
In lieu of the 24 hour award as noted above, an employee may choose to tutor/mentor a student in a school.  Leave under this option shall be used exclusively for tutoring or mentoring a student in accordance with established standards rules and guidelines for such arrangements as determined and documented by joint agreement with the employee's agency and the school.

The amount of community service leave for tutoring/mentoring is one (1) hour of community service leave for each week, up to a maximum of 36 hours, that schools are in session as documented by the elected board of the local education agency or the governing authority of any non-public school.

Employee shall not be paid for this leave upon separation.

Any balance of community service leave not used shall be transferred to the new agency.

Record Keeping
Supervisors who approve such activities shall maintain records indicating the number of employees involved and number of hours used.

Supplemental Leave Provisions
Time off with pay may be granted to employees participating in volunteer emergency and rescue services within a limited area around their worksite. Proof that the employee is a member of the emergency volunteer organization and that there is eminent danger to life or property is required for approval.

Participating employees shall be given reasonable time off for blood and bone marrow donorship.

With supervisory approval, an employee may be granted up to fifteen (15) workdays off with pay in a year to participate in disaster relief services. The employee must be a certified disaster relief volunteer of the American Red Cross and be requested by the Red Cross to participate. The disaster must be within North Carolina and designated at a III level or higher. The employee is compensated at his/her regular rate of pay and continues to accrue leave.

This policy is not grievable under the Fayetteville State University Grievance Policy. Please discuss any issues relating to this policy with the Associate Vice Chancellor of Human Resources.

Partisan Political Involvement
Partisan political activity during State time and the use of State equipment or supplies for any community service are not permitted.  Special care must be taken to avoid any possible interpretation that the State is, in fact, permitting time off and in so doing supporting a political candidacy.  Political activity must be in accordance with G.S. 126-13 of the State Personnel Act.

A Constituent Institution of The University of North Carolina