Temporary Employment
Fayetteville State University employment unit provides consultation and talent management for permanent, temporary and student positions. The Talent Acquisition unit works closely with management to ensure that fair hiring practices are implemented, resulting in a diverse and well-qualified workforce at each level of employment within the university. We strive to be a business partner that is committed to hiring faculty and staff who wish to make a difference through higher education.
FSU temporary positions are offered in a variety of occupations! The types of temporary staffing we provide include administrative support staff, student support associates, housekeepers and more. Positions vary in length from several days to several months and we offer part-time and full-time schedules. Please visit jobs.uncfsu.edu to browse vacancies and apply to jobs.
- Employees in temporary appointments who work fewer than 1,560 hours during any continuous 12-month period are exempt from appointment term limits.
1. Term Limit. If an employee works 1,560 hours or more (0.75 or greater Full-Time Equivalent or FTE) during each of two consecutive 12-month periods, then the employee must be separated from employment and cannot be rehired by that institution in a temporary employment capacity for at least 31 calendar days. Exceptions to term limits must be approved by the chancellor (or chancellor-designated senior academic and administrative officer) prior to the end of the two-year period.
2. Gaps in Employment. Gaps in employment must be at least 31 consecutive calendar days to be considered a break in service. Gaps in employment shorter than 31 calendar days do not satisfy the separation requirement in subsection IV.A.1.
3. Interaction of Direct-Hire and Temp Agency Appointments. Hiring departments may not move a temporary employee from direct-hire employment to employment through a temporary staffing vendor for the sole purpose of circumventing the term limit.
- For temporary employees working multiple assignments within the same institution, all hours and months of employment worked across all assignments are aggregated in order to calculate total time toward the term limit. However, a temporary employee may work at different state agencies/universities consecutively and/or concurrently. The time worked at each institution is counted separately for the purposes of appointment limits defined in this regulation.
- Temporary employees are not eligible to participate in any paid leave or paid time off programs, nor do they receive paid holidays.
- Temporary employees are eligible to participate in the following benefit programs, tax-sheltered annuity [403(b)] and North Carolina 457(b) Deferred Compensation Plan.
- High Deductible Health Plan (HDHP) through the State Health Plan of North Carolina: Non-permanent (Temporary) employees working an average of 30 (0.75 FTE) or more hours per week are eligible for coverage under this plan.
Information about enrollment may be obtained from the Benefits Service Center
I-9 Work Authorization
As a condition of employment, orientation and clearance by the Office of Human Resources are required on or prior to beginning work.
- You will be required to provide documentation to verify your identity and authorization to work in the United States. The Form I-9 will be provided to you via the New Hire Checklist and must be completed online. Please review the List of Acceptable Documents provided on page 2 of the Form I-9.
- You will need to bring in the documents you choose to the Office of Human Resources located in the Barber Building, Suite 05. NO PHOTOCOPIES OR SCANNED DOCUMENTS. If you need assistance with locating the office, please call (910) 672-1149
Payroll Documentation Requirements
Payroll Shared Services is responsible for the administration of all FSU payrolls including tax reporting, web time entry, departmental time reporting, time approving, salary redistributions, salary overpayments, salary underpayments, as well as the many other facets of payroll accounting.
New hires are required to enroll in direct deposit within 30 days.
- All Payroll Documentation will be provided to you via the New Hire Checklist and must be completed online.
- Complete all of the provided direct deposit and tax forms that apply to you.
- Attach a copy of your Official bank form, voided check, or savings account deposit slip to the Direct Deposit Enrollment Change Form.
- Please note the following for documentation for Non-Resident Aliens: Only if your status is Non-Resident Alien (Non-U.S. Citizens, please contact The Office of Human Resources to obtain and complete the NC4-NRA, NRA FNIF documents, and provide a photocopy of the documents requested on the form.
If you have payroll related questions, please contact Payroll Shared Services at payrollssc@northcarolina.edu
New Hire Checklist
The Office of Human Resources uses an electronic records system to complete new hire paperwork. Employees will be required to complete and sign all personnel documentation electronically.
New hires will receive an email prior to the first day of employment that will provide instructions on completing their new hire checklist.
All Fayetteville State University employees must register their vehicles and purchase a parking permit to utilize parking spaces on campus. A vehicle is considered registered only when valid FSU parking permit is displayed. Vehicles may be registered between the hours of 8:00 a.m. - 5:00 p.m. Monday through Friday at the Department of Police and Public Safety located in the Mitchell Building, or by using the Online Vehicle Registration.
*Please note, all faculty and staff are required to present a valid driver’s license, valid vehicle insurance card and vehicle registration at the time of parking permit pick-up, even if you have registered the vehicle online.
The Bronco One Card is the official ID of Fayetteville State University. The Bronco One Card identifies you as being a member of the Fayetteville State University community, serving as an official identification card and much more.
*Employees must be issued a Banner ID Number in order to request a Bronco One Card.*
Network access is granted after all new hire onboarding requirements are met. Please follow up with your supervisor regarding Network Access or call 910-672-HELP/910-672-4357.
Reporting To Work
Your supervisor will contact you and welcome you to the Department and University. Your supervisor will also confirm your start date, the location you should report to, parking information, and who you will be meeting with on your first day.
Recording Your Hours Worked
All temporary employees are required to submit an electronic timesheet every two weeks using Self-Service Banner. Supervisors must review and approve all employees' time records prior to 5:00 pm on the Monday following the two-week reporting period.
*Fun Fact: To remember to submit your timesheet, add a reminder to your calendar to submit every 2 weeks no later than 9:00 am Monday morning.*
1. Why would I hire a temporary employee for my department?
Fayetteville State University recognizes that departments have occasional needs for temporary personnel. Accordingly, departments may hire temporary employees to:
Substitute for regular employees on extended medical or family leave
Handle new or special programs, or excessive workload(s), on a short-term basis
2. When is a temporary employee allowed to begin work?
Temporary employees must not start work unless they have signed a temporary appointment letter with Human Resources. It is ILLEGAL for employees to start work without having their employment eligibility verified; and the university would be subject to fines. Employees must complete the I-9 Form with HR prior to starting work.
3. How many hours per week are temporary employees allowed to work?
All temporary (non-student) employees may work up to 40 hours. However, working more than 29 hours per week may result in benefits eligibility. Temporary employees are not eligible to work on an "Additional Compensation" (Extra Duty) contract.
4. What is a "Break in Service" for temporary employees?
Employees in temporary appointments who work fewer than 1,560 hours during any continuous 12-month period are exempt from appointment term limits. Employees who work 1,560 hours or more (0.75 FTE or higher) during each of two consecutive 12-month periods must be separated from employment. They may not be rehired by the same institution in a temporary employment position for at least 31 calendar days.
5. Are temporary employees required to submit timesheets?
Temporary employees must submit a timesheet based on FSU's time entry procedures and deadlines (not applicable for monthly/flat rate/one-time payments). Compensation may be prorated for any month in which a flat-rate employee does not work the full month.
6. Do temporary employees accrue leave and considered to be leave earning employees?
Temporary employees do not accrue leave and are not considered leave earning employees.