Withdrawal Without Financial Penalty

A student who officially withdraws from the university on or before the first week of classes will receive 100% refund of tuition and fees. A student who officially withdraws from the university after the first week of classes will receive a prorated refund as listed below. Please note that after the registration add/drop date for a given term, students requesting to withdraw from a course (and not from the university) are not eligible to receive a prorated refund from a course withdraw.

University Withdraw Refund Percentage

1st Week of Class 100%
2nd Week of Class 90%
3rd Week of Class 75%
4th Week of Class 50%
5th Week of Class 25%
6th Week of Class 0%

Financial Aid Withdrawal Refunds/Repayments

Refunds to Programs

When a student withdraws from the university, refunds will be returned to the programs from which the student received aid. The date of withdrawal is determined by the Registrar's Office and is based upon the date the student began the withdrawal process. Refunds are determined by using the Withdrawal/Refund Calculation Sheet that is based upon Federal Rules and Regulations #484B, #682.606, and #682.607 in the Federal Register.

If the student does not complete the university's official withdrawal form, the student will be responsible for 100% of the semester's charges. If the student secures documentation from each of his professors attesting to his last date of attendance in their classes and completes a Withdrawal Form, a refund may be calculated based upon the normal withdrawal/refund processing policy. (The Registrar determines if the documentation is sufficient. If the Registrar changes the date of withdrawal, the student should contact the Office of Financial Aid to determine if a recalculation is appropriate.)

Repayments to Programs When a Return of Title IV Calculation is Completed

If a return of federal funds is applicable based on the calculation of a withdrawal, the funds will be returned in the following order to the United States Department of Education:

  1. Unsubsidized Direct Loan
  2. Subsidized Direct Loan
  3. Perkins Loan
  4. Direct PLUS (Graduate Students)
  5. Direct PLUS (Parent)
  6. Pell Grant
  7. FSEOG
  8. Other Title IV Grant Funds
  9. NC State Funds
Withdrawal for Extenuating Circumstances

Students may withdraw from individual courses or from the university for extenuating circumstances without the following academic penalty:

  • WU will be recorded on the transcript;
  • Course(s) count in attempted hours;
  • Course(s) do not count for tuition surcharge;
  • Course(s) do not count in GPA calculations;
  • Course(s) will not count toward the withdrawal maximum of 16 hours;
  • Course(s) are subject to Title IV regulation (SAP rules and calculations).

Extenuating circumstances include:

  • Military Service Obligation: Duty on a voluntary or involuntary basis in connection with service in the Armed Forces, Reserves, or National Guard including, but not limited to active duty, active duty for training, initial active duty for training, and inactive duty training.
  • Serious Medical Debilitation of the Student: Illness, injury, impairment, or physical or mental condition requiring inpatient care in a hospital, hospice, or residential medical care facility.

Documentation required includes:

  • Military Service Obligation: Verification of the student's voluntary or involuntary basis in connection with service in the Armed Forces, Reserves, or National Guard including, but not limited to, active duty for training, initial active duty for training, and inactive duty training. Acceptable documentation may include, for example, copies of orders, letters from a commanding officer, etc.
  • Serious Medical Debilitation of the Student: A certificate issued by the treating health care professional(s) stating each of the following:
    • Approximate date on which the student's condition began;
    • Extent to which the condition has impacted the student's pursuit of a degree;
    • Relevant and appropriate medical facts regarding the student's condition
Refunds of Tuition and Fees

To be eligible for a refund of tuition and fees, a student must withdraw from ALL of the classes in which he or she is enrolled. Students who withdraw from the university MAY be eligible for a partial refund of tuition and fees, depending on the date of the completion of the official withdrawal process.