The Office of Advancement Services

The Office of Advancement Services supports the university through comprehensive services such as private gift accounting, maintaining alumni and donor databases, information services, conducting research and stewardship. These services reinforce the fundraising efforts of University Advancement. Advancement Services includes receiving corporate and private gifts in accordance with IRS regulations and CASE (Council for Advancement and Support of Education) standards.

Gift Management Fee

Effective August 1, 2017, Fayetteville State University and the Fayetteville State University Foundation will impose a minimal fee on certain kinds of gifts made to these entities. The assessment of such a fee is a customary practice for universities in the State of North Carolina and nationwide because it provides essential support to a university's overall development activities.

The gift management fee assessed by Fayetteville State University and the Fayetteville State University Foundation will be used to assist in generating the funds needed to meet the increasing demands for private support to the University and the Foundation, and to support the rising costs related to private fund-raising activities. The fee will allow both entities the opportunity to expand needed fundraising initiatives and development efforts. The following guidelines serve to ensure that funds are used specifically to support University and Foundation fundraising initiatives and activities:

  1. All private cash gifts received by either Fayetteville State University or the Fayetteville State University Foundation will be subject to a five percent (5%) gift management fee.
  2. For non-cash gifts (pledges, securities, property, etc.), the 5% gift management fee will be applied after the pledge is received and the gift is converted to cash. In addition, the direct costs involved for asset disposal (including appraisal fees, surveys, attorney's fees, etc.) will be charged against the proceeds for all real property transactions.
  3. Each gift receipt generated will have the following disclosure statement: "Fayetteville State University [or the Fayetteville State University Foundation] assesses a 5% fee on certain gifts that is used to defray the costs of raising and administering funds."
  4. Information on fees will be available and accessible in multiple locations - in proposals, fund agreements, in our annual report, and on our website.
  5. Donors will receive credit for the full amount of their gifts, including that portion deducted for the gift management fee.

The gift management fee will not be assessed on the following:

  1. University or Foundation sponsored program grants that are administered under the postaward grant overhead receipts administrative standards.
  2. Pledges or funds received prior to August 1, 2017. Such will be grandfathered in at no expense.
  3. Payments for outstanding pledges received prior to August 1, 2017 will operate under the conditions specified by a signed gift agreement with the university.Existing pledges without a gift agreement Existing multi-year pledges to non-endowed funds that do not have an existing gift agreement or memorandum of understanding will be assessed the fee described in the Fee Usage section of this Policy.

Existing pledges without a gift agreement 
Existing multi-year pledges to non-endowed funds that do not have an existing gift agreement or memorandum of understanding will be assessed the fee described in the Fee Usage section of this Policy.

Gift Processing, Alumni & Donor Records

Advancement Services receives corporate and private donations to the university. The Gift Processor is responsible for the receipting, recording, and acknowledgement of these gifts in a timely manner. Gift types include cash, credit card transactions, payroll deductions, stocks, matching gifts, gifts-in-kind, and memorial gifts. Our team is also responsible for recording and maintaining alumni and donor information and updating biographical information.

For more information, please contact our Gift Processor, Ms. Michelle Hocker, MBA, via email at mmcdowell@uncfsu.edu or by phone at (910) 672-1311.

Prospect Research and Management

Prospect Research and Management strategically collects information that recognizes and evaluates prospects.  This information is used to create reports and briefings to aid development officers and administrators with their efforts to cultivate, solicit and steward donors; this helps to build and strengthen relationships that lead to private gifts.

  For more information, please contact our Prospect Researcher, Mr. Grover Richardson via email at grichar2@uncfsu.edu or by phone at (910) 671-2277.