Leave Reporting Requirements
University employees are provided several leave programs to meet their needs for absences from work. Leave is granted to eligible, full-time, part-time, and time-limited employees. Accrued leave balances are available through Fayetteville State University Employee Self-Service.
Campus leave request forms will be maintained at the department level, with the exception for: Community Service, Jury Duty, and Military leave which MUST be submitted to the Human Resources Office. Supervisors are required to maintain supporting documentation of requests for leaves of absence (i.e. bonus, vacation, sick) in accordance with the State Retention Schedule.
During an adverse weather or emergency event, the University may notify students and employees of operating changes. Explainations of operating conditions and related use of leave are included in the University's policy on Adverse Weather and Emergency Events.
For information regarding Family and Medical Leave (FML), Parental Leave, Serious Illness and Disability Leave for Faculty, and Short-term Disability Leave, contact the Benefits Service Center:
(919)-445-1352
EPS and SAAO Employees:
- Bonus Leave
- Civil Leave
- Community Service Leave
- Community Services Leave - Faculty
- Educational Leave
- Faculty Serious Illness Leave
- Family Illness Leave
- Leave Without Pay - SHRA
- Leave Without Pay - EPS/SAAO
- Military Leave - SHRA
- Military Leave - EPS/SAAO
- Military Leave - Faculty
- Special Annual Leave Bonus FY 2018-2019
- Voluntary Shared Leave
- Workers Compensation
All leave time must be recorded on the employee's monthly timesheet and/or leave report.
All SHRA Non-Exempt (subject to FLSA overtime regulations) are required to submit an electronic timesheet every two weeks (schedule). Supervisors must review and approve all employees' time records prior to 5:00 pm the Tuesday following the two-week reporting period.
All leave accruing SAAO, EPS and SHRA Exempt (not subject to FLSA overtime regulations) employees are required to certify their leave report each month via web entry on Self Service Banner. All employee leave report certification must be completed and submitted to their supervisor for approval by the first day of the following month (i.e. June leave report is due July 1). Supervisors are required to review and approve all their employees' web leave certifications by the second day of the following month (i.e. June leave report must be approved by July 2nd). If the 1st or 2nd should fall on a weekend and/or holiday, all time should be submitted and/or approved the next business day.
SHRA Non-Exempt Time and Leave Calendar and Instructions
- Smart Time - SHRA 2024 Bi-Weekly Calendar
- Smart Time - Time and Leave Entry Instructions for SHRA Non-Exempt Employees
SAAO, EPS and SHRA Exempt
- Web Leave Entry Instructions for SAAO, EPS, and SHRA Exempt Employees
- Exempt Monthly Leave Report Calendar 2024
Law Enforcement Officers
Adding a Proxy Employee Self Service 9
Leave Resources for Supervisors